Administrative Support Specialist

Austin Community College; Leander (TX); On-site; USD 48,000 - 51,000; Full time

Job summary

Austin Community College seeks an Assistant, Administrative to provide clerical and administrative support to a department, handling correspondence, scheduling, and communications with faculty, staff, and students.

The role includes data entry, report preparation, budget tracking, procurement support, and occasional project work, with emphasis on customer service and serving a multicultural student body.

Qualifications

• Two years related work experience.
• High school diploma or educational equivalent.
• Familiarity with serving multicultural populations.

Responsibilities

• Performs administrative duties for a department, including correspondence and scheduling.
• Communicates program information and assists students.
• Performs clerical duties including ordering supplies and equipment, maintaining files, processing mail.
• Gathers, compiles, and enters data; maintains files and logs.
• May design and produce handouts, fliers, newsletters, brochures, manuals or update webpages.
• Responds to inquiries in person or by phone; coordinates with staff to resolve issues.
• Maintains schedules, calendars and appointments, including meeting invites and room setup.
• Compiles and produces routine reports or documents.
• May input budget figures, requisitions, budgets, and procurement processes.
• May serve as a technical resource for office equipment.
• May be assigned special projects like scheduling rooms, creating spreadsheets/charts.
• Oversee work flow of others as appropriate.

Skills

Interpersonal skills

Organizational skills

Data entry

Confidentiality

Customer orientation

Education

High school diploma or educational equivalent

Tools

Spreadsheet software

Word processing

Database

Presentation software

Webpage updating

Job description

Austin Community College seeks an Assistant, Administrative to provide clerical and administrative support to a department, handling correspondence, scheduling, and communications with faculty, staff, and students.

The role includes data entry, report preparation, budget tracking, procurement support, and occasional project work, with emphasis on customer service and serving a multicultural student body.