Administrative Assistant & Office Coordinator

South Texas College; United States; On-site; USD 32,000 - 36,000; Full time

Job summary

South Texas College is seeking a detail-oriented secretary in the Heating, Ventilation, Air Conditioning and Refrigeration department. The role supports daily administrative tasks, handles correspondence, schedules, travel, and expense processing, and ensures accurate records and efficient front-desk service for students and staff.

Ideal candidates will have strong communication skills, proficiency with Microsoft Office, and the ability to manage multiple tasks with deadlines while maintaining

Qualifications

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook, Windows environment and internet research.
• Ability to perform basic office skills.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within deadlines.

Responsibilities

• Prepare routine correspondence, forms, reports and other material using standard electronic and computer-based equipment.
• Interact with students, staff and the public in a positive manner and answer questions on department matters.
• Make travel arrangements and prepare travel requests and vouchers.
• Proofread reports and program revisions.
• Assist in planning meetings and activities.
• Attend training sessions to improve skills.
• Support budgeting and process invoices for payment.
• Monitor inventory and supplies and re-orders as needed.

Skills

Excellent communication

Microsoft Office

Organizational skills

Typing and basic office tasks

Interpersonal skills

Education

Associate's degree preferred

College certificate

Job description

South Texas College is seeking a detail-oriented secretary in the Heating, Ventilation, Air Conditioning and Refrigeration department. The role supports daily administrative tasks, handles correspondence, schedules, travel, and expense processing, and ensures accurate records and efficient front-desk service for students and staff.

Ideal candidates will have strong communication skills, proficiency with Microsoft Office, and the ability to manage multiple tasks with deadlines while maintaining