Hybrid Admin Assistant: Medical Programs & Operations

West Virginia University; Evansdale (WV); Hybrid; USD 30,000 - 46,000; Full time

Benefits offered by this job

Wellness programs

Retirement benefits

Paid sick leave

Job summary

West Virginia University is seeking a (Hybrid) Administrative Assistant in the Department of Medicine to support program activities, purchasing, invoicing and payroll processing for the WVU Positive Health Clinic. The role involves preparing reports, correspondence, meeting minutes, and coordinating travel and meetings.

The position emphasizes confidentiality, strong organizational and communication skills, and proficiency with standard office software.

Qualifications

• Bachelor's degree required.
• One year of office administration or related administrative support experience required.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.

Responsibilities

• Coordinates program purchasing activities, invoice processing, credit card reconciliations and payroll processing.
• Provides administrative support services to the WVU Positive Health Clinic.
• Types, edits and composes reports, meeting minutes, and correspondence of routine nature, as well as confidential matters.
• Answers telephones, schedules meetings, maintains calendars or other basic administrative duties.
• Organizes meetings by coordinating attendance, preparing memos, agendas, and meeting minutes, securing location, and coordinating travel as needed.

Skills

Communication skills

Confidentiality

Organizational skills

Computer literacy

Education

Bachelor's degree

Tools

Microsoft Office Suite

Word

Excel

Access

PowerPoint

Outlook

Payroll

Job description

West Virginia University is seeking a (Hybrid) Administrative Assistant in the Department of Medicine to support program activities, purchasing, invoicing and payroll processing for the WVU Positive Health Clinic. The role involves preparing reports, correspondence, meeting minutes, and coordinating travel and meetings.

The position emphasizes confidentiality, strong organizational and communication skills, and proficiency with standard office software.