Administrative Assistant & Office Operations Coordinator

United Hospital Center; Bridgeport (WV); On-site; USD 40,000 - 56,000; Full time

Job summary

United Hospital Center in Bridgeport, West Virginia, is seeking an organized Administrative Coordinator to support department leadership with a wide range of office duties and complex procedures. The role includes coordinating department communications, reconciling budgets, processing invoices and purchase orders, updating policies, and assisting staff with forms and information updates.

It also covers payroll coordination, scheduling meetings, travel arrangements, and managing conference room

Qualifications

• High school diploma or equivalent.
• Two (2) years additional training or related experience OR One (1) year of secretarial training may substitute for experience.

Responsibilities

• Assists in coordinating activities involved in the preparation of department correspondence to facilitate on-going communications and efficient departmental operations in an accurate, neat, and timely manner as assigned.
• Reconciles monthly budget with monthly analysis report and responsibility statements; updates cost center budget tallies; sends invoices to AP for payment; completion of purchase orders and requisitions; securing quotes for capital budget; completion of expense forms and sending to AP; and completing credit card statements and sending to Accounting.
• Updates Policies & Procedures annually, along with all departmental information for each area..
• Provides support to employee with forms and information updates.
• Screens and refers incoming phone calls and department visitors to ensure that accurate and timely department communications is facilitated and that the unit is presented in a positive manner.
• Prepares, maintains and processes proper levels of office supply inventory.
• Maintains the schedule for the conference rooms, scheduling staff and committee meetings, conference calls, webex needs, etc. Notifies all parties of the time and place and prepares agendas and minutes as needed. Prepares monthly calendar and/or maintains appointment calendars, documenting accurate times and contacting appropriate individuals.
• Functions as Payroll representative for the department. Coordinates all payroll and leave reports of department staff to expedite accurate and timely processing.
• Schedules travel arrangements.

Skills

Typing 35 wpm

Microsoft Office

Excel

Communication

Education

High school diploma or equivalent

Tools

Microsoft Excel

Job description

United Hospital Center in Bridgeport, West Virginia, is seeking an organized Administrative Coordinator to support department leadership with a wide range of office duties and complex procedures. The role includes coordinating department communications, reconciling budgets, processing invoices and purchase orders, updating policies, and assisting staff with forms and information updates.

It also covers payroll coordination, scheduling meetings, travel arrangements, and managing conference room