Administrative Coordinator - Office Operations & Invoicing

Vaco; Hamilton (OH); On-site; USD 30,000 - 33,000; Full time

Job summary

Vaco is seeking an Administrative Assistant to support a busy office in a family-owned plumbing business. The role involves greeting visitors, handling phones, managing daily tasks, and coordinating with vendors.

The position works closely with the owner and requires strong organizational and communication skills. Compensation is $22-$24 per hour, with a standard Monday–Friday schedule from 8:00 AM to 4:00 PM.

Qualifications

• 2+ years of experience in an administrative or office support role preferred.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Experience with QuickBooks.
• Strong attention to detail, organization, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work professionally with individuals at all levels of the organization.

Responsibilities

• Greet visitors and provide a professional, welcoming experience.
• Answer incoming calls, direct inquiries, and take messages.
• Manage daily administrative tasks and support office operations.
• Communicate with office personnel and vendors.
• Enter, compile, and verify information in spreadsheets, databases, and other documents.
• Process invoices and maintain accurate records and databases.
• Assist with purchase orders, office supplies, and inventory.
• Maintain a clean, organized, and professional office environment.
• Handle confidential information with discretion.
• Perform other administrative duties as needed.

Skills

Attention to detail

Communication

Problem solving

Professional demeanor

Tools

Microsoft Office Suite (Outlook/Word/Excel/Teams)

QuickBooks

Job description

Vaco is seeking an Administrative Assistant to support a busy office in a family-owned plumbing business. The role involves greeting visitors, handling phones, managing daily tasks, and coordinating with vendors.

The position works closely with the owner and requires strong organizational and communication skills. Compensation is $22-$24 per hour, with a standard Monday–Friday schedule from 8:00 AM to 4:00 PM.