Office Coordinator

Vaco; Columbus (OH); In loco; USD 40.000 - 56.000; Tempo pieno

Descrizione del lavoro

Vaco by Highspring in Columbus, OH is seeking an Office Coordinator to support reception, data entry, filing, mail, and general administrative tasks. This role thrives on switching gears and helping multiple departments throughout the day.

You will answer calls, greet visitors, coordinate events at The Vault, maintain confidential records, assist with document handling, process work orders and invoices, manage supplies, and provide backup for staff on leave.

Competenze

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication in English.

Mansioni

• Greet visitors and answer/route phone calls.
• Coordinate and schedule events at The Vault.
• Maintain confidential records and filing systems (physical and digital).
• Assist with photocopying, scanning, filing and document organization.
• Process work orders and invoices; provide general admin support across departments.
• Maintain office supply levels and restock common areas; support vacation coverage.

Descrizione del lavoro

We're looking for a versatile Office Coordinator to provide support. This role performs various administrative functions - reception, data entry, filing, mail, and general support. It's a great fit for someone who doesn't mind switching gears throughout the day.

• Answer and route phone calls; greet and assist visitors as needed
• Coordinate and schedule events at The Vault
• Maintain confidential records and filing systems (physical and digital)
• Assist with photocopying, scanning, filing, and document organization
• Assist with work order processing, invoice processing
• Provide administrative support across departments as needed
• Help maintain office supply levels and restock common areas
• Step in for other administrative staff during vacations, sick days, etc
• Handle incoming/outgoing mail and package distribution
• Assist with basic data entry

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals.

As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.