Administrative & Office Coordinator

Vaco; Tuscaloosa (AL); On-site; USD 32,000 - 45,000; Full time

Job summary

Vaco seeks a reliable Administrative Assistant / Office Support Coordinator to help keep the office running smoothly. The role coordinates deliveries, manages administrative tasks, organizes schedules, and ensures documents are delivered accurately and on time.

The ideal candidate is highly organized, professional, and thrives in a fast-paced environment where no two days are the same. This position offers growth within a professional office setting and the opportunity to support leadership on

Qualifications

• Previous administrative, office support, receptionist, or coordinator experience preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal abilities.
• Ability to prioritize work and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Professional, dependable, and service-oriented attitude.
• Leadership or supervisory experience is a plus but not required.

Responsibilities

• Coordinate and prioritize daily deliveries, pickups, and document filings
• Assist with scheduling and assigning tasks to support staff
• Track deadlines and ensure time-sensitive documents are delivered promptly
• Maintain organized records and filing systems
• Communicate professionally with clients, courts, vendors, and internal team members
• Assist with general office administration and operational support
• Support leadership with special projects and administrative tasks as needed
• Help maintain efficient workflows and ensure tasks are completed accurately and on schedule

Skills

Organizational skills

Time management

Communication skills

Detail-oriented

Customer service

Office coordination

Tools

Microsoft Office

Outlook

Excel

Scheduling software

Job description

Vaco seeks a reliable Administrative Assistant / Office Support Coordinator to help keep the office running smoothly. The role coordinates deliveries, manages administrative tasks, organizes schedules, and ensures documents are delivered accurately and on time.

The ideal candidate is highly organized, professional, and thrives in a fast-paced environment where no two days are the same. This position offers growth within a professional office setting and the opportunity to support leadership on