Plumbing Office Coordinator: Scheduling, Billing & Admin

PIPECO MASTER; California; On-site; USD 45,000 - 65,000; Full time

Job summary

PIPECO MASTER is seeking a full-time Office Administrator in California to manage clerical and administrative tasks and support ongoing plumbing projects. The role emphasizes accuracy, organization, and independent work, with opportunities to grow with the company.

Responsibilities include scheduling, coordinating, updating billing systems, handling AP/AR, and receiving onsite guests. Proficiency in QuickBooks and MS Office is required; bilingual Spanish is a plus.

Qualifications

• Computer literacy with QuickBooks, Adobe, Excel, Outlook, and Word.
• Experience in office administration or related fields.
• Ability to prioritize and multitask.
• Excellent written and verbal communication.
• Strong attention to detail and organizational skills.
• Able to work independently and in a team.
• Dispatching experience is a plus.
• Bilingual Spanish is a plus.
• Knowledge of plumbing materials and jobs is a plus.

Responsibilities

• Draft correspondences and formal documents.
• Plan, schedule, and attend appointments, meetings and events.
• Assist with project scheduling and coordination.
• Update accounting and billing system.
• Handle accounts payable/receivable.
• Greet and assist onsite guests.
• Answer inbound telephone calls.
• Develop and implement organized filing systems.
• Perform all other office tasks required to run operations daily.

Skills

QuickBooks

Adobe

Excel

Outlook

Microsoft Word

Prioritization & multitasking

Communication skills

Attention to detail

Organizational skills

Teamwork / independence

Bilingual Spanish

Dispatching experience

Plumbing materials knowledge

Tools

QuickBooks

Adobe

Excel

Outlook

Microsoft Word

Job description

PIPECO MASTER is seeking a full-time Office Administrator in California to manage clerical and administrative tasks and support ongoing plumbing projects. The role emphasizes accuracy, organization, and independent work, with opportunities to grow with the company.

Responsibilities include scheduling, coordinating, updating billing systems, handling AP/AR, and receiving onsite guests. Proficiency in QuickBooks and MS Office is required; bilingual Spanish is a plus.