Administrative Coordinator

Vaco LLC; Hamilton (OH); In loco; USD 30.000 - 33.000; Tempo pieno

Descrizione del lavoro

Vaco is seeking an Administrative Assistant to support a busy office in a family-owned plumbing business. The role involves greeting visitors, handling phones, managing daily tasks, and coordinating with vendors.

The position works closely with the owner and requires strong organizational and communication skills. Compensation is $22-$24 per hour, with a standard Monday–Friday schedule from 8:00 AM to 4:00 PM.

Competenze

• 2+ years of experience in an administrative or office support role preferred.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Experience with QuickBooks.
• Strong attention to detail, organization, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work professionally with individuals at all levels of the organization.

Mansioni

• Greet visitors and provide a professional, welcoming experience.
• Answer incoming calls, direct inquiries, and take messages.
• Manage daily administrative tasks and support office operations.
• Communicate with office personnel and vendors.
• Enter, compile, and verify information in spreadsheets, databases, and other documents.
• Process invoices and maintain accurate records and databases.
• Assist with purchase orders, office supplies, and inventory.
• Maintain a clean, organized, and professional office environment.
• Handle confidential information with discretion.
• Perform other administrative duties as needed.

Conoscenze

Attention to detail

Communication

Problem solving

Professional demeanor

Strumenti

Microsoft Office Suite (Outlook/Word/Excel/Teams)

QuickBooks

Descrizione del lavoro

Administrative Assistant

Full-Time | Monday–Friday | 8:00 AM–4:00 PM

Join a family-owned plumbing company with a long-standing reputation for quality service and customer satisfaction. We are seeking a dependable, detail-oriented Administrative Assistant to support daily office operations, coordinate vendor communications, and help keep the business running smoothly. This role works directly with the owner and offers the opportunity to be an important part of a close-knit team.

Compensation - $22-$24 an hour

Key Responsibilities

• Greet visitors and provide a professional, welcoming experience.
• Answer incoming calls, direct inquiries, and take messages.
• Manage daily administrative tasks and support office operations.
• Communicate with office personnel and vendors.
• Enter, compile, and verify information in spreadsheets, databases, and other documents.
• Process invoices and maintain accurate records and databases.
• Assist with purchase orders, office supplies, and inventory.
• Maintain a clean, organized, and professional office environment.
• Handle confidential information with discretion.
• Perform other administrative duties as needed.

Qualifications

• 2+ years of experience in an administrative or office support role preferred.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and Teams.
• Experience with QuickBooks.
• Strong attention to detail, organization, and problem-solving skills.
• Excellent written and verbal communication skills.
• Ability to work professionally with individuals at all levels of the organization.
• Comfortable using computers, tablets, and mobile devices.
• Self-motivated, dependable, and able to handle sensitive information confidentially.

Schedule

• Monday–Friday
• 8:00 AM–4:00 PM