Administrative Office & Operations Coordinator

Vaco; Columbus (OH); On-site; USD 32,000 - 50,000; Full time

Job summary

Vaco in Columbus, OH seeks an adaptable administrative professional to greet visitors and coordinate daily office operations. The role includes mail handling, inventory and supply management, data entry, scheduling, and document control to support multiple departments.

Responsibilities cover invoice processing, expense tracking, onboarding new staff, event support, and maintaining a neat, organized environment essential for smooth business activities.

Responsibilities

• Greet visitors, clients, and vendors in a professional and welcoming manner.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain office supplies, monitor inventory, and coordinate supply orders.
• Perform data entry, filing, scanning, and document management.
• Assist with scheduling meetings, coordinating calendars, and preparing conference rooms.
• Maintain accurate records, spreadsheets, and internal databases.
• Provide administrative support to management and various departments as needed.
• Assist with invoice processing, expense tracking, and other basic accounting tasks.
• Coordinate office maintenance, equipment needs, and vendor relationships.
• Assist with onboarding new employees, including preparing paperwork and coordinating office access.
• Support company events, meetings, and special projects.
• Maintain a clean, organized, and professional office environment.By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.

Job description

Vaco in Columbus, OH seeks an adaptable administrative professional to greet visitors and coordinate daily office operations. The role includes mail handling, inventory and supply management, data entry, scheduling, and document control to support multiple departments.

Responsibilities cover invoice processing, expense tracking, onboarding new staff, event support, and maintaining a neat, organized environment essential for smooth business activities.