Administrative Coordinator - Non Profit

CFS; Woodbridge (CT); On-site; USD 26,000 - 29,000; Full time

Job summary

CFS in New Haven County, CT is seeking an Administrative Coordinator to support two busy departments with data entry, certification tracking, donor support and event coordination. This is an immediate need with a schedule of Monday-Friday, 8:00/8:30 AM-4:30/5:00 PM and onsite work at two locations. Start date ASAP.

Pay rate is $19.50/hour. The role requires strong administrative and data entry experience, proficiency in Microsoft Office (Excel), and the ability to manage communications and

Qualifications

• Strong administrative and data entry experience.
• Proficient in Microsoft Office, especially Excel, and document management.
• Strong communication, organization, and follow-up skills.
• Comfortable working with a variety of internal and external contacts.
• Able to work in a busy, active office environment.

Responsibilities

• Assist with certification processes, including paperwork follow-up and reminders.
• Maintain documents in SharePoint and enter/update information in Excel.
• Communicate requirements, deadlines, and documentation with staff.
• Enter donor information in DonorPerfect and keep records up to date.
• Prepare donor correspondence, letters and communications.
• Support event setup and coordination with donors and vendors.
• Assist with follow-up and administrative tasks for donations and fundraising.
• Provide general admin and data entry support across both departments.
• Assist with occasional evening events.

Skills

Administrative experience

Data entry

Communication

Organization

Office software

Tools

Excel

SharePoint

DonorPerfect

Job description

Administrative Coordinator - New Haven County, CT

We are working with a long term client, a mission driven organization, in the New Haven County area who is looking for an Administrative Coordinator to assist two busy departments. This is an immediate need with a mix of administrative support, data entry, tracking, donor support and event coordination.

Schedule: Monday-Friday, 8:00/8:30 AM-4:30/5:00 PM

Location: New Haven County, CT - onsite at two locations

Pay Rate: $19.50/hour

Start Date: ASAP

Responsibilities

• Assist with certification processes, including paperwork follow-up, appointment/class reminders, certification dates and attendance tracking
• Maintain documents in SharePoint and enter/update information in Excel and other tracking systems
• Communicate with employees and management regarding requirements, deadlines and outstanding documentation
• Enter and maintain donor information in DonorPerfect, ensuring records are accurate and up to date
• Assist with donor correspondence, including preparing thank-you letters and other communications
• Support event setup and coordination, including refreshments, materials and communication with donors and vendors
• Assist with follow-up and administrative tasks related to donations and fundraising activities
• Provide general administrative and data entry support across both departments
• Assist with occasional evening events

What We’re Looking For

• Strong administrative and data entry experience
• Microsoft Office experience, including Excel and document management
• Strong communication, organization and follow-up skills
• Comfortable communicating with a variety of internal and external contacts
• Comfortable working in a busy, active office environment

Nice To Have

• Donor database or CRM experience
• DonorPerfect experience - training can be provided