Administrative Assistant

Careers; Alaska; Hybrid; USD 28,000 - 32,000; Full time

Job summary

Careers In Nonprofits is seeking an Administrative Coordinator to provide administrative, operational, and project management support for member engagement, events, and daily operations in a nonprofit environment.

This full-time, remote role in Washington, DC requires on-site presence for a four-day conference. Schedule 9 am–5 pm, duration Temporary, hourly rate $20–$23, and a strong emphasis on organization, communication, and ability to manage multiple priorities.

Qualifications

• 2-4 years of administrative experience.
• Experience supporting virtual and in-person events.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Zoom, Google Workspace, and Monday.com.
• Experience with a CRM or membership database; Novi AMS or Salesforce preferred.

Responsibilities

• Manage calendars, scheduling, correspondence, and meeting logistics.
• Maintain membership and event databases and ensure information accuracy.
• Prepare reports, presentations, and meeting materials.
• Process invoices, track expenses, and support finance.
• Support webinars, policy calls, and the annual conference.
• Coordinate speaker schedules, registrations, vendors, and communications.
• Assist with website and social media updates related to events.
• Collect and analyze post-event evaluations.
• Respond to member inquiries regarding dues, benefits, invoices, and renewals.

Skills

Administrative experience

Event coordination

Communication

Remote work

Time management

Zoom

Google Workspace

Monday.com

Tools

Zoom

Google Workspace

Monday.com

Novi AMS

Salesforce

Job description

Do you have 2+ years of admin support experience?

A mission-driven nonprofit is seeking an Administrative Coordinator to provide administrative, operational, and project management support. The admin assistant will support organizational operations, member engagement, and event coordination. This role will provide day-to-day administrative support while assisting with webinars, policy calls, the annual conference, and other member-focused activities.

This is a full-time, Remote, temporary role based in Washington, DC.

ORGANIZATION: Public Interest Nonprofit

LOCATION: Washington, DC (Remote) (needed on-site for 4 days for conference in October)

POSITION TITLE: Administrative Coordinator

SCHEDULE: 9 am - 5 pm

DURATION: Temporary

HOURLY RATE: $20/hr - $23/hr

The ideal candidate is highly organized, responsive, and comfortable managing multiple priorities in a fast-paced nonprofit environment.

Our Ideal Candidate

• 2-4 years of administrative experience, preferably in a nonprofit or membership organization.
• Experience supporting virtual and in-person events.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Zoom, Google Workspace, and Monday.com.
• Experience with a CRM or membership database; Novi AMS, Salesforce, or similar preferred.
• Comfortable working independently in a remote environment.

How You Will Spend Your Day

Administrative Support

• Manage calendars, scheduling, correspondence, and meeting logistics.
• Maintain membership and event databases and ensure information is accurate.
• Prepare reports, presentations, and meeting materials.
• Process invoices, track expenses, and provide basic administrative support to the finance team.

Event Coordination

• Support planning and execution of webinars, policy calls, and the annual conference.
• Coordinate speaker schedules, registrations, vendors, and event communications.
• Assist with website and social media updates related to events.
• Prepare conference materials and provide virtual and on-site event support.
• Collect and analyze post-event evaluations.

Membership & Engagement

• Respond to member inquiries regarding dues, benefits, invoices, and renewals.
• Support member communications, newsletters, and outreach.
• Maintain member contact information, listservs, Google Groups, and CRM records.
• Track membership invoices and provide regular updates to senior staff.

Careers In Nonprofits is an equal opportunity employer. Empowered by the #ILoveMyJob mission, we celebrate diversity and are committed to creating an inclusive work environment within the nonprofit sector.