Administrative Coordinator

IndependenceMarketingGroup; Houston (TX); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Training & development

Job summary

National Alliance Project is seeking an Administrative Coordinator to support daily operations, coordinate office activities, and maintain records. The role partners with leadership to ensure smooth fundraising and community initiatives, and requires strong organizational skills and attention to detail.

The position is full-time in Houston, TX, offering standard nonprofit benefits, with duties including vendor communication, invoicing, and event coordination to support organizational growth.

Qualifications

• High school diploma or GED required.
• Experience in administrative, office management, or nonprofit environment preferred.
• Excellent organizational and time management skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with minimal supervision.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Professional and dependable work ethic.
• Ability to maintain confidentiality.

Responsibilities

• Provide administrative support to leadership and manage calendars, meetings, and minutes.
• Answer phones, emails, and general inquiries and maintain filing systems.
• Process invoices and assist with payment processing and grant-related tasks.
• Coordinate fundraising and community events; assist with donor communications and CRM upkeep.
• Schedule volunteers and manage event logistics; assist with marketing materials.

Skills

Organizational skills

Time management

Communication

Multitasking

Microsoft Office

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Benefits:

• Competitive salary


• Paid time off


• Training & development

Location:

Houston, TX

Schedule:

Full-Time | Monday-Friday | 8:00 AM – 5:00 PM

About Us

National Alliance Project is a nonprofit organization committed to strengthening our communities through education, outreach, advocacy, and meaningful partnerships. We are seeking an organized, dependable, and detail-oriented Administrative Coordinator to help support the daily operations of our growing organization.

If you enjoy staying organized, helping people, coordinating projects, and keeping an office running smoothly, we'd love to hear from you.

Position Summary

The Administrative Coordinator is responsible for supporting the day-to-day administrative and operational needs of the organization. This position works closely with leadership to coordinate office operations, maintain organizational records, assist with events, process payments and invoices, communicate with vendors, and provide administrative support for fundraising and community initiatives.

Responsibilities

• Provide administrative support to the leadership team


• Manage calendars, meetings, and meeting minutes


• Answer phones, emails, and general inquiries


• Maintain organized digital and physical filing systems


• Process invoices and assist with payment processing


• Track vendor contracts and maintain vendor relationships


• Assist with grant research, applications, and reporting


• Maintain grant and project deadlines


• Coordinate fundraising and community events


• Schedule volunteers and assist with event logistics


• Assist with donor and CRM database maintenance


• Create flyers, newsletters, and promotional materials


• Schedule and manage social media content


• Assist with email marketing campaigns


• Maintain organizational policies and administrative procedures


• Perform other administrative duties as assigned

Qualifications

Required

• High school diploma or GED


• Administrative, office management, or nonprofit experience


• Excellent organizational and time management skills


• Strong written and verbal communication skills


• Ability to manage multiple priorities with minimal supervision


• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)


• Professional and dependable work ethic


• Ability to maintain confidentiality

Preferred

Experience with any of the following is a plus:

• Grant writing or grant administration


• Event planning and coordination


• CRM software (Salesforce, Bloomerang, DonorPerfect, or similar)


• Canva or Adobe Creative Suite


• Constant Contact or Mailchimp


• Social media management


• Bilingual (English/Spanish)

We're looking for someone who is:

• Highly organized


• Detail-oriented


• Self-motivated


• Friendly and professional


• Comfortable working independently


• Passionate about serving the community


• Adaptable in a growing nonprofit environment

Physical Requirements

• Primarily office-based


• Occasionally lift up to 25 pounds for event setup


• Valid driver's license and reliable transportation preferred