Administrative Assistant

2nd Chance Staffing; DeSoto (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

A non-profit organization is seeking an Administrative Assistant to provide essential support for daily operations. The successful candidate will manage calendars, answer phones, respond to emails, and assist with fundraising activities. This role requires strong organizational and communication skills, with a preference for candidates holding an Associate's degree and with prior experience in administrative roles. Interested candidates should submit their resumes.

Qualifications

• 2+ years of administrative assistant experience.
• Strong organizational, time management, and communication skills required.
• Ability to work independently with minimal supervision.

Responsibilities

• Answer phones and greet visitors, providing assistance as needed.
• Respond to emails in a timely and professional manner.
• Manage calendars, scheduling meetings and appointments.
• Prepare and distribute memos, letters, and reports.
• Maintain records and files in an organized manner.
• Coordinate meetings and events, booking venues, arranging catering.
• Assist with fundraising activities.

Skills

Organizational skills

Time management

Communication skills

Independent working

Proficiency in Microsoft Office

Education

High school diploma or equivalent

Associate's degree or higher

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

We are seeking an Administrative Assistant to provide support to our non-profit organization. The successful candidate will perform a variety of administrative tasks to ensure the smooth functioning of our operations. The Administrative Assistant will be responsible for managing calendars, answering phones, responding to emails, preparing reports, coordinating meetings and events, maintaining records and files, and other related duties as assigned. This position requires excellent organizational skills, attention to detail, and the ability to work independently with minimal supervision.

Responsibilities

• Answer phones and greet visitors, providing assistance as needed
• Respond to emails in a timely and professional manner
• Manage calendars, scheduling meetings and appointments
• Prepare and distribute memos, letters, and reports
• Maintain records and files in an organized and accessible manner
• Coordinate meetings and events, including booking venues, arranging catering, and sending invitations
• Assist with fundraising activities, including preparing donation acknowledgments and tracking donor information
• Perform general office tasks such as photocopying, faxing, and mailing
• Provide administrative support to staff and management as needed

Requirements

• High school diploma or equivalent required; Associate's degree or higher preferred
• 2+ years of administrative assistant experience
• Strong organizational and time management skills
• Proficient in Microsoft Office, including Word, Excel, and Outlook
• Excellent written and verbal communication skills
• Ability to work independently with minimal supervision
• Prior experience working in a non-profit organization is a plus

If you meet the requirements and are interested in this position, please submit your resume. We look forward to hearing from you!