Administrative Coordinator – Non Profit

Creative Financial Staffing, LLC; Woodbridge (CT); On-site; USD 22,000 - 32,000; Full time

Job summary

Creative Financial Staffing, LLC is seeking an Administrative Coordinator to support two New Haven County locations onsite in CT. Schedule: Monday–Friday, 8:00/8:30 AM–4:30/5:00 PM. Start date ASAP. Pay rate $19.50 per hour.

Responsibilities include cert-processing, document management in SharePoint and Excel, donor entry in DonorPerfect, donor communications, event support, and general administrative tasks across departments, including occasional evening events.

Qualifications

• Strong administrative and data entry experience.
• Microsoft Office experience, including Excel and document management.
• Excellent communication, organization and follow-up skills.
• Comfortable contacting a variety of internal and external contacts.

Responsibilities

• Assist with certification processes, including paperwork follow-up and attendance tracking.
• Maintain documents in SharePoint and enter/update information in Excel and other tracking systems.
• Communicate with employees and management regarding requirements, deadlines and documentation.
• Enter and maintain donor information in DonorPerfect, ensuring records are accurate.
• Assist with donor correspondence, including thank-you letters and communications.
• Support event setup and coordination, including refreshments and vendor communications.
• Assist with fundraising tasks and related administrative duties.
• Provide general administrative and data entry support across both departments.

Skills

Administrative experience

Data entry

Excel

Communication

Organization

Tools

DonorPerfect

Job description

Administrative Coordinator – New Haven County, CT

Schedule: Monday–Friday, 8:00/8:30 AM–4:30/5:00 PM
Location: New Haven County, CT – onsite at two locations
Pay Rate: $19.50/hour
Start Date: ASAP

Responsibilities:

• Assist with certification processes, including paperwork follow-up, appointment/class reminders, certification dates and attendance tracking
• Maintain documents in SharePoint and enter/update information in Excel and other tracking systems
• Communicate with employees and management regarding requirements, deadlines and outstanding documentation
• Enter and maintain donor information in DonorPerfect, ensuring records are accurate and up to date
• Assist with donor correspondence, including preparing thank-you letters and other communications
• Support event setup and coordination, including refreshments, materials and communication with donors and vendors
• Assist with follow-up and administrative tasks related to donations and fundraising activities
• Provide general administrative and data entry support across both departments
• Assist with occasional evening events

What We’re Looking For:

• Strong administrative and data entry experience
• Microsoft Office experience, including Excel and document management
• Strong communication, organization and follow-up skills
• Comfortable communicating with a variety of internal and external contacts
• Comfortable working in a busy, active office environment

Nice to Have:

• Donor database or CRM experience
• DonorPerfect experience – training can be provided