Administrative Coordinator

Kmrg,-LLC; Washington (District of Columbia); On-site; USD 55,000 - 62,000; Full time

Job summary

KMRG, LLC, a federal services company, is seeking an Administrative Coordinator to support the U.S. Navy SSP Headquarters at Washington Navy Yard. You will manage office schedules, coordinate meetings and official travel, prepare Navy correspondence, and maintain branch operations.

The role requires an Associate's degree (or equivalent) and at least four years of admin experience, with proficiency in Outlook, Word, PowerPoint, and Excel. On-site work is required with occasional travel as needed.

Qualifications

• Associate's degree (or equivalent) required or preferred.
• At least four years of administrative experience, including support to office/SES or executive personnel.
• Proficiency with MS Outlook, Word, PowerPoint, and Excel.
• Skill in formatting, processing, and maintaining official documents and records.
• Ability to schedule appointments and manage professional email correspondence.
• Ability to prepare accurate business correspondence, reports, and presentation materials.
• Professional judgment, initiative, and independent decision-making.
• Ability to work independently and collaboratively under deadlines.

Responsibilities

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts.
• Arrange official travel through the Defense Travel System (DTS) per Navy procedures.
• Coordinate meetings, conference rooms, calls, and video teleconferences.
• Prepare agendas, minutes, and distribute updates; follow up on actions.
• Prepare official memoranda and Navy-standard correspondence and reports.
• Gather information for inquiries, briefings, and SSP presentations.

Skills

Organizational skills

Independent work

Communication skills

Attention to detail

Education

Associate's degree

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Title: Administrative Coordinator

Location: Washington Navy Yard, Washington, DC 20374

Schedule: Full-time (40 hours/week), Monday–Friday

Pay: $40.00–$45.00/hour

ROLE

KMRG, LLC (KMRG) is a federal services company that hires talented professionals to support Government agencies and the communities they serve. We are recruiting an Administrative Coordinator to support the U.S. Navy Strategic Systems Programs (SSP) Headquarters at Washington Navy Yard.In this role, you will manage office schedules and records, coordinate meetings and official travel, prepare Navy correspondence, and maintain effective branch operations across SSP Headquarters.

RESPONSIBILITIES

• Maintain branch calendars, prioritize appointments, and resolve scheduling conflicts
• Arrange official travel through the Defense Travel System (DTS) under Navy and SSP procedures
• Coordinate meetings, conference rooms, conference calls, and video teleconferences
• Prepare meeting agendas and minutes, distribute updates, and follow up on action items
• Prepare official memoranda, form letters, technical correspondence, and reports under Navy standards
• Gather information for inquiries, briefings, and presentations to SSP personnel
• Maintain paper and electronic records, branch files, and archived documentation
• Track priority tasks, projects, deliverables, and deadlines across assigned branches
• Process incoming mail and route correspondence according to SSP guidelines
• Coordinate with SSP personnel across branches to support consistent office procedures
• Resolve administrative issues and independently develop practical workflow solutions
• Manage supply requests, monitor printer stations, and maintain telephone rosters
• Process security-related information under SSP procedures; support DISS visit requests if assigned to SSP Security
• Complete required training in DTS, Records Management, Navy Correspondence, SMARTS, and SEAS

REQUIRED BACKGROUND

• Associate's degree or equivalent
• At least 4 years of administrative experience, including previous support to an office, SES, or executive personnel
• Proficiency with Microsoft Outlook, Word, PowerPoint, and Excel
• Skill in formatting, processing, and maintaining official documents and records
• Ability to schedule appointments and manage professional email correspondence
• Ability to prepare accurate business correspondence, reports, and presentation materials
• Professional judgment, initiative, and independent decision-making
• Ability to work independently and collaboratively while meeting strict deadlines

PREFERRED BACKGROUND

• Bachelor's degree

SECURITY / ACCESS

• Must be a U.S. citizen and able to obtain and maintain a SECRET clearance

LOCATION

• 1250 10th Street SE, Suite 3600, Washington Navy Yard, DC 20374
• Primarily on-site; branch schedules vary within 6:00 AM–6:00 PM ET; telework requires prior Government approval

KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.