Administrative Coordinator III — Event & Data Support

Kaiser Permanente; Fontana (CA); Presencial; USD 39.000 - 50.000; Jornada completa

Descripción de la vacante

Kaiser Permanente Fontana Medical Center is seeking an Administrative Support role focused on information maintenance, presentation drafting, and routine issue resolution for department managers. The position involves coordinating meetings, assisting with events, and applying basic HR data management practices.

The role emphasizes collaboration across teams, accurate data handling, and timely production of reports and correspondence, with an on-site work setting and a 40-hour work week.

Formación

• Minimum one (1) year of experience in Communications, Business, Health Care, or a directly related field.
• High School Diploma or GED, or equivalent AND minimum two (2) years of experience working in a corporate or business office environment OR Minimum three (3) years experience working in a corporate or business office environment.
• Associate's degree in Communications, Business, Health Care, or related field.

Responsabilidades

• Pursues effective peer relationships within and across teams to obtain and share resources and information.
• Follows instructions to complete routine and non-routine work assignments with limited supervision.
• Assists with information dissemination by drafting presentations, handouts, reports/spreadsheets, graphics, status reports, resource management reports, and other deliverables; writing detailed correspondence to staff and managers; filing and maintaining department files; retrieving information from databases; writing reports.
• Maintains the work flow by assisting in resolution of routine and non-routine requests from department managers; identifying problems to propose resolution; operating standard office equipment; maintaining inventory and onboarding activities.
• Assists with event coordination by calendaring meetings for directors and teams; supporting meeting facilitation and booking rooms; coordinating equipment and catering.
• Assists with event execution by arranging small-scale events; planning travel for department heads; coordinating meetings; providing on-site support and taking minutes.
• Starts to apply HR data maintenance by leveraging department data and retention policies; organizing and validating data; performing basic data analyses.

Conocimientos

Attention to Detail

Communication

Problem Solving

Teamwork

Decision Making

Cross-Group Collaboration

Learning Agility

Organizational Savvy

Educación

High School Diploma or GED

Associate's degree

Herramientas

PowerPoint

Descripción del empleo

Kaiser Permanente Fontana Medical Center is seeking an Administrative Support role focused on information maintenance, presentation drafting, and routine issue resolution for department managers. The position involves coordinating meetings, assisting with events, and applying basic HR data management practices.

The role emphasizes collaboration across teams, accurate data handling, and timely production of reports and correspondence, with an on-site work setting and a 40-hour work week.