Senior Administrative & Events Coordinator

Kaiser Permanente; Santa Clara (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

Kaiser Permanente is seeking an administrative professional in California to assist with information maintenance, reporting, and executive support. The role involves drafting presentations, coordinating events, managing correspondence, and maintaining department files with discretion.

The position supports departmental workflow, adapts to changing priorities, and collaborates with managers and staff to deliver timely information and services.

Qualifications

• Two+ years of experience in Communications, Business, Health Care, or related field.
• High School Diploma or GED required; additional college coursework preferred.
• Experience in a corporate or business office environment is advantageous.

Responsibilities

• Build relationships across teams to share resources and feedback; mentor less experienced teammates.
• Work autonomously within established procedures; collaborate to resolve routine and non‑routine issues; escalate high-priority risks.
• Draft integrative presentations, letters, reports, and spreadsheets with minimal direction; maintain department files and write detailed correspondence.
• Assist in workflow by handling ad-hoc requests, scheduling, and basic budget-related tasks; manage emails and routing to staff.
• Assist event coordination: calendar meetings for directors and teams; book rooms, arrange logistics, and support agendas.
• Assist event execution: organize small to medium events, arrange travel, take minutes, and coordinate on-site issues.
• Support HR data maintenance by organizing data, validating records, and formatting reports.

Skills

Attention to Detail

Communication

Problem Solving

Teamwork

Organizational Skills

Learning Agility

Education

High School Diploma or GED

Associate's degree (preferred)

Tools

PowerPoint

Spreadsheets

Microsoft Office

Job description

Kaiser Permanente is seeking an administrative professional in California to assist with information maintenance, reporting, and executive support. The role involves drafting presentations, coordinating events, managing correspondence, and maintaining department files with discretion.

The position supports departmental workflow, adapts to changing priorities, and collaborates with managers and staff to deliver timely information and services.