Senior Administrative & Projects Specialist

Kaiser Permanente; Modesto (CA); On-site; USD 52,000 - 73,000; Full time

Job summary

Kaiser Permanente in Modesto, CA is seeking an experienced administrative professional to provide advanced support to a director or department head. The role involves handling confidential information, organizing complex calendars, coordinating large meetings, and preparing reports.

You will onboard new staff, create presentations, manage data and budgets, track invoices, and assist with timecards. Strong communication and proficiency in Word, Excel and PowerPoint are essential.

Qualifications

• Minimum three (3) years of experience performing administrative support functions.
• High School Diploma or GED required.
• Excellent customer service and communication skills.
• Advanced level proficiency with Word; intermediate Excel; basic PowerPoint.

Responsibilities

• Organizes workflow for the manager/department and initiates follow-ups.
• Handles confidential information with discretion and tact.
• Coordinates large conferences and meetings, including logistics.
• Maintains calendars and coordinates travel when needed.
• Prepares reports and presentations with data gathering and summarization.
• Onboards new employees and may provide training.
• Creates spreadsheets/graphics for presentations.
• Performs data entry and maintains databases to ensure accuracy.
• Monitors department budget, tracks expenses and invoices.
• Submits and tracks needs for EVS/Engineering/Facilities.
• Prepares timecards and tracks attendance.
• Generates meeting notes and other documents from templates.

Skills

Calendar management

Meeting coordination

Data entry

Budget tracking

Customer service

MS Word

Excel

PowerPoint

Education

High School Diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Job description

Kaiser Permanente in Modesto, CA is seeking an experienced administrative professional to provide advanced support to a director or department head. The role involves handling confidential information, organizing complex calendars, coordinating large meetings, and preparing reports.

You will onboard new staff, create presentations, manage data and budgets, track invoices, and assist with timecards. Strong communication and proficiency in Word, Excel and PowerPoint are essential.