Administrative Coordinator II — Part-Time, Onsite

Dartmouth College; Lebanon (NH); On-site; USD 28,000 - 35,000; Part time

Job summary

Dartmouth College in Lebanon, NH seeks an Administrative Assistant II to manage daily administrative activities supporting the department's academic and research goals. Onsite 20 hours/week in a part-time role, 12 months/year, with a 20.28–25.34 USD/hour range.

The role requires strong communication, organization, and confidentiality, with proficiency in Microsoft 365, SharePoint, Zoom, and Slack, plus the ability to work independently and with teams.

Qualifications

• Associates or equivalent combination of education and experience.
• One to two years of relevant experience.
• Exceptional verbal, written, and interpersonal communication skills, with the ability to interact professionally and confidently with faculty, staff, students, institutional partners, and external contacts.
• Highly organized, resourceful, and proactive, with the ability to anticipate needs, identify next steps, and move work forward with appropriate independence.
• Demonstrated initiative and sound judgment, including the ability to recognize when to act independently, when to seek guidance, and when to elevate an issue.
• Ability to manage multiple priorities in a fast-paced environment while remaining responsive to changing needs, schedules, and deadlines.
• Strong attention to detail and commitment to accuracy, follow-through, and timely completion of work.
• Collaborative and team-oriented, while equally comfortable working independently and taking ownership of assignments from start to finish.
• Adaptable, curious, and comfortable learning new processes, systems, and responsibilities.
• Demonstrated discretion and sound judgment in handling confidential and sensitive information.
• Strong customer-service orientation and the ability to build positive working relationships across a diverse academic and professional community.
• Proficiency with Microsoft 365, SharePoint, Zoom, Slack, and related administrative and collaboration technologies, with the ability and enthusiasm to quickly learn new applications and systems.

Responsibilities

• Provides administrative support for faculty and non-faculty academic appointment, reappointment, and related personnel processes in coordination with the Operations Director and other administrative offices.
• Coordinates departmental meetings, seminars, workshops, committee meetings, faculty recruitment activities, interview schedules, visitor itineraries, and special events, ensuring seamless logistical planning and execution.
• Assists with departmental financial and administrative transactions, including travel arrangements and reimbursements, purchasing, event support, invoice processing, and other routine business operations.
• Maintains and updates departmental distribution lists, shared calendars, contact information, organizational resources, and other administrative records to support effective communication and daily operations.
• Coordinates new employee onboarding activities, maintains onboarding checklists, and assists with orientation logistics to ensure a welcoming and consistent experience for new faculty and staff.
• Supports departmental operational initiatives by tracking action items, maintaining administrative documentation, monitoring deadlines, and assisting with implementation of new procedures and process improvements.
• Assists with annual departmental reporting requirements, including space planning surveys, inventory updates, and other institutional data requests.
• Provides general administrative support to the Operations Director and department leadership, responding to evolving departmental priorities and contributing to the efficient operation of the Department of Epidemiology.

Skills

Communication

Organization

Independent work

Initiative

Multitasking

Attention to detail

Customer service

Learning agility

Education

Associates or equivalent education

Bachelor’s degree + 3+ years preferred

Tools

SharePoint

Zoom

Slack

Microsoft 365

Job description

Dartmouth College in Lebanon, NH seeks an Administrative Assistant II to manage daily administrative activities supporting the department's academic and research goals. Onsite 20 hours/week in a part-time role, 12 months/year, with a 20.28–25.34 USD/hour range.

The role requires strong communication, organization, and confidentiality, with proficiency in Microsoft 365, SharePoint, Zoom, and Slack, plus the ability to work independently and with teams.