Academic Coordinator

Dartmouth College; Hanover (NH); On-site; USD 28,000 - 34,000; Full time

Job summary

The Academic Coordinator at Dartmouth College serves on the Thayer administrative team, coordinating faculty academic and administrative support. The role provides high-touch support, ensuring smooth operations, event execution, and timely responses to diverse audiences.

Percent time may vary by faculty needs and responsibilities. Responsibilities include course and office support, calendar management, travel coordination, and confidential handling of information, with emphasis on

Qualifications

• Associates plus 2-3 years' experience or equivalent combination of education and experience.
• Experience coordinating high-level administrative support, managing projects and events, and providing high-touch customer service.
• Two or more years of office experience with some autonomy.
• Knowledge of office procedures.
• Strong organizational and planning skills and ability to set priorities.
• Highly proficient with computer applications.
• Strong communication and interpersonal skills.
• Ability to collaborate with others to achieve results.
• Initiative, sound judgment, and ability to work independently.
• Ability to maintain confidentiality.
• Ability to become proficient in Dartmouth Financial and Procurement systems.
• Ability to initiate, process, and reconcile financial purchases, payment requests, purchase orders, and contracts with accuracy and timeliness; support a diverse learning community.

Responsibilities

• Provides support to faculty for classes, labs, and projects; prepares course materials using Canvas or other learning management system; tracks student grades and manages audio-visual needs.
• Maintains files and records as requested.
• Coordinates faculty travel to conferences and meetings.
• Drafts and proofs memos and correspondence for review and signature.
• Prepares materials such as minutes and reports; proofreading for accuracy.
• Assists with activities associated with achieving academic support priorities.
• Serves as contact for inquiries regarding faculty activities.
• Gathers information for meetings, coordinates agenda items, and distributes materials.
• Coordinates and arranges special events and programs including speakers, space, services, and itineraries.
• Coordinates with other offices to arrange co-sponsorship of events.
• Handles confidential or sensitive information with discretion; communicates respectfully with a diverse community.
• Establishes and maintains files to ensure information accuracy and accessibility.
• Demonstrates professionalism and collegiality; performs other duties as assigned.

Skills

Administrative coordination

Project management

Customer service

Calendar management

Communication skills

Confidentiality

Autonomy

Dartmouth systems knowledge

Education

Bachelor's degree

Tools

Canvas

Microsoft Office

Job description

Position Information

Academic Coordinator

0000000

$20.00

$25.00

Hanover, NH

Position Purpose

The Academic Coordinator serves as a member of the Thayer administrative team and coordinates faculty members' academic and administrative support activities according to Thayer's mission, strategy, and institutional priorities. The role provides faculty with administrative support, ensures smooth operations, efficiently implements events, and responds to the needs of diverse audiences. Percent time distribution of key accountabilities may vary based on individual faculty member needs and responsibilities.

Required Qualifications

• | Associates plus 2-3 years' experience or equivalent combination of education and experience
• * Experience and skill successfully coordinating high-level administrative support, managing projects and events, and providing high-touch customer service in a professional office environment.
• * Two or more years of office experience in a related field, with some degree of autonomy.
• * Knowledge of office procedures.
• * Strong organizational and planning skills and ability to set priorities.
• * Highly proficient with computer applications.
• * Strong communication and interpersonal skills.
• * Ability to collaborate with others as primary means to achieve results.
• * Initiative, sound judgment, and ability to work independently.
• * Ability to maintain confidentiality.
• * Ability to become proficient in Dartmouth Financial and Procurement systems.
• * Ability to initiate, process, and reconcile financial purchases, payment requests, purchase orders, and contracts with accuracy and timeliness. Ability to support, contribute to, and strengthen a vibrant, culturally diverse, and inclusive learning community of students, alumni, faculty, and fellow professionals.

Preferred Qualifications

Bachelor's degree

FLSA

Non-Exempt

Employment Category

Temporary Full Time

Contact Information

Danielle Pierce

6036463557

Liz Brennan - Administrative Manager

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

This position is a 6-month term position.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Key Accountabilities

Office and Course Support (40%)

• Provides support to faculty for classes, labs, and projects; prepares course materials using Canvas or other learning management system, tracks student grades, and manages audio-visual needs.
• Maintains files and records as requested.
• Coordinates faculty travel to conferences and meetings.
• Drafts and proofreads memos and correspondence for review and signature.
• Prepares a wide variety of materials such as correspondence, committee minutes and reports, and handouts; proofreading to ensure accuracy.
• Assists with other activities associated with achieving academic support priorities.

Communications Coordination (25%)

• Serves as contact for inquiries regarding faculty members' activities.
• Gathers information for meetings, coordinates items for the agenda, and distributes material to participants prior to the meeting.
• Coordinates and arranges special events and programs including arranging speakers, locating and reserving facility space, arranging for necessary services, coordinating schedules and itineraries, collaborating with other coordinators, and overseeing events.
• Coordinates with other offices and departments to arrange co-sponsorship of events.
• Handles confidential or sensitive information, exercises discretion concerning its disposition.
• Communicates respectfully with a diverse community.

Financial Transactions (20%)

• Prepares and/or supports travel expense report submission and reimbursements.
• Coordinates Corporate and PCard purchases and submission of forms and receipts.

Schedule Coordination (10%)

• Manages faculty members' calendars and contact files.
• Coordinates and schedules a variety of activities on behalf of faculty members.
• Briefs the faculty members on changes in schedules and priorities or on matters needing immediate attention.
• Coordinates schedules and itineraries, meets and orients visitors.

Information Management (5%)

• Establishes and maintains files to ensure accuracy and accessibility of information.

• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.