On-Site Events Coordinator (Temp)

Dartmouth College; Hanover (NH); On-site; USD 25,000 - 32,000; Part time

Job summary

Dartmouth College is seeking an Event Assistant (Temporary, Intermittent) to provide on-site operational support for campus events in Hanover and Lebanon. The role involves event setup, guest check-in, coordinating with caterers and AV staff, and ensuring smooth proceedings on high-visibility days.

As a 12-month term, intermittent, part-time position, it requires evening/weekend availability, professionalism with donors and trustees, and strict confidentiality when handling information.

Qualifications

• High school diploma or equivalent.
• Demonstrated customer service or hospitality orientation and professional presentation appropriate to donor and trustee-facing settings.
• Reliability and punctuality; ability to commit to scheduled event dates once confirmed.
• Sound judgment and discretion when working around confidential information and senior leaders.
• Ability to take direction and to work independently once briefed.
• Availability for evening and weekend events.
• Reliable transportation to campus and off-site venues. Ability to stand and walk for extended periods, up to four hours at a time. Work involves moving between indoor and outdoor venues in varying weather.
• Event days may exceed eight hours; overtime must be approved in advance by the event lead.

Responsibilities

• Set up and break down event spaces, including seating, signage, name badges, printed materials, and displays.
• Staff registration and check-in; manage guest lists and walk-in attendees.
• Greet and direct guests, provide wayfinding, and escort speakers or VIP guests as directed.
• Serve as on-site point of contact for caterers, facilities, parking, and AV or technical staff; escalates issues promptly to the event lead.
• Monitor room conditions during the event, including refreshments, temperature, seating capacity, and accessibility needs.
• Transport and stage event supplies and materials between storage and venue.
• Assist with basic AV needs such as microphone handoffs, slide advancement, and confirming equipment is functioning at start of event.
• Support post-event closeout, including materials inventory, lost and found, and a brief handoff note on issues encountered.
• Handle guest, donor, and leadership information with strict confidentiality.
• Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.
• Performs other duties as assigned.

Skills

Customer service

Reliability

Punctuality

Discretion

Independence

Evening/weekend availability

Mobility around venues

Education

High school diploma

Job description

Dartmouth College is seeking an Event Assistant (Temporary, Intermittent) to provide on-site operational support for campus events in Hanover and Lebanon. The role involves event setup, guest check-in, coordinating with caterers and AV staff, and ensuring smooth proceedings on high-visibility days.

As a 12-month term, intermittent, part-time position, it requires evening/weekend availability, professionalism with donors and trustees, and strict confidentiality when handling information.