Administrative Coordinator - Research Dept (Part-Time)

Dartmouth College; Lebanon, Northern (NH, KY); Hybrid; USD 28,000 - 34,000; Part time

Job summary

Dartmouth College in Lebanon, NH, invites applications for a part-time Administrative Specialist within the Department of Epidemiology. This onsite role supports faculty and staff by coordinating appointments, onboarding new personnel, and managing daily administrative tasks.

The position emphasizes strong communication, organization, and proactive problem-solving in a fast-paced academic environment. 20 hours per week, onsite at Dartmouth Health in Lebanon, NH.

Qualifications

• Associates or equivalent combination of education and experience.
• 1-2 years of relevant experience.
• Excellent verbal, written, and interpersonal communication skills.
• Highly organized and proactive with ability to anticipate needs and move work forward.

Responsibilities

• Provides administrative support for faculty and non-faculty academic appointment, reappointment, and related personnel processes in coordination with the Operations Director and other administrative offices.
• Coordinates departmental meetings, seminars, workshops, committee meetings, faculty recruitment activities, interview schedules, visitor itineraries, and special events, ensuring seamless logistical planning and execution.
• Assists with departmental financial and administrative transactions, including travel arrangements and reimbursements, purchasing, event support, invoice processing, and other routine business operations.
• Maintains and updates departmental distribution lists, shared calendars, contact information, organizational resources, and other administrative records to support effective communication and daily operations.
• Coordinates new employee onboarding activities, maintains onboarding checklists, and assists with orientation logistics to ensure a welcoming and consistent experience for new faculty and staff.
• Supports departmental operational initiatives by tracking action items, maintaining administrative documentation, monitoring deadlines, and assisting with implementation of new procedures and process improvements.
• Assists with annual departmental reporting requirements, including space planning surveys, inventory updates, and other institutional data requests.
• Provides general administrative support to the Operations Director and department leadership, responding to evolving departmental priorities and contributing to the efficient operation of the Department of Epidemiology.

Skills

Verbal communication

Written communication

Interpersonal skills

Organized

Multitasking

Discretion

Customer service

Education

Associates or equivalent

Tools

Microsoft 365

SharePoint

Zoom

Slack

Job description

Dartmouth College in Lebanon, NH, invites applications for a part-time Administrative Specialist within the Department of Epidemiology. This onsite role supports faculty and staff by coordinating appointments, onboarding new personnel, and managing daily administrative tasks.

The position emphasizes strong communication, organization, and proactive problem-solving in a fast-paced academic environment. 20 hours per week, onsite at Dartmouth Health in Lebanon, NH.