Administrative Coordinator I

Texas A&M University System; Laredo (TX); On-site; USD 20,000 - 28,000; Full time

Job summary

Texas A&M International University in Laredo, Texas seeks an Administrative Coordinator I to provide administrative support for the Phd Program under general supervision. The role includes planning, travel coordination, and reviewing documents for the program.

Essential duties include supervising student workers, coordinating exams and defenses, maintaining records, and ensuring compliance with university policies. Evening/weekend work may be required and on-campus interactions are expected.

Qualifications

• Bachelor’s degree required.
• Two years of related experience.
• Equivalent combination of education and experience may be considered.
• Proficiency with office applications (word processor, spreadsheets, databases and presentations).
• Ability to multitask and work cooperatively with others.

Responsibilities

• Participates in planning and execution of administrative operations. May serve as office manager and monitor procedures.
• Reviews documents for supervisor and may attend meetings on supervisor’s behalf.
• Analyzes requirements for projects or initiatives and provides information on administrative procedures.
• Applies and interprets management policies and develops procedures; researches and responds to inquiries.
• Performs special analyses and project summaries.
• Coordinates travel arrangements and meetings, seminars, and events; provides on-site support when needed.
• Maintains files, records, and office supplies; suggests process improvements.
• Hires, trains and supervises student workers and support staff.
• Supports students through all phases of the doctoral program, including admissions and graduation.
• Coordinates doctoral exams and defenses and maintains records.
• Monitors doctoral progression and communicates requirements and deadlines.
• Compiles and maintains doctoral program data for accreditation and reporting.
• Supports doctoral student recruitment and professional development activities.

Skills

Word processing

Spreadsheet

Database

Presentation

Education

Bachelor's degree

Job description

Job Title

Administrative Coordinator I

Agency

Texas A&M International University

Department

Phd Program

Proposed Minimum Salary

$17.54 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

The Administrative Coordinator I, works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential duties and responsibilities

• Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.

• Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.

• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.

• Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.

• Performs special analyses and project summaries.

• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.

• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.

• Hires, trains and supervises student workers and support staff.

Additional Responsibilities

• Supports students through all phases of the doctoral program, including admissions, orientation, comprehensive examinations, candidacy, dissertation timeline tracking, and graduation.

• Coordinates doctoral student comprehensive examinations, dissertation proposal defenses, and dissertation defenses and maintains associated records.

• Monitors doctoral student progression toward degree completion and communicates program requirements and deadlines to students and faculty.

• Compiles and maintains doctoral program data for accreditation, assessment, placement tracking, and university reporting requirements.

• Supports doctoral student recruitment, orientation, and professional development activities.

Minimum Requirements

• Education – Bachelor’s degree.

• Experience – Two years of related experience.

• Equivalent combination of education and experience may be considered.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, database, and presentation applications.

Ability to:

• Multitask and work cooperatively with others.

• Interpersonal and communication skills.

• Planning and organization skills.

Licensing / Professional Certification

None.

Physical Requirements

General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of others

• This position generally does not supervise employees

Other Requirements

• Evening and weekend work may occasionally be required.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Salary: $17.54/hourly

Equal Opportunity/Veterans/Disability Employer.