Administrative Coordinator I

Texas A&M University; Laredo (TX); On-site; USD 20,000 - 28,000; Full time

Job summary

Texas A&M International University is seeking an Administrative Coordinator I to provide administrative support for a unit, exercising discretion and independent judgment on significant matters.

The role includes planning administrative operations, potential office management, travel coordination, and event support, while supervising student workers as needed. Evening/weekend work may be required.

Qualifications

• Education – Bachelor's degree.
• Experience – Two years of related experience.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Participates in the planning and execution of administrative operations.
• May serve as the office manager.
• Monitors office procedures.
• Develops, evaluates, and ensures adherence to office procedures.
• Reviews documents for supervisor.
• Attends meetings or committees on behalf of supervisor.
• Coordinates travel arrangements and prepares itineraries.
• Coordinates meetings, seminars, and other special events and may provide on-site support.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Hires, trains and supervises student workers and support staff.

Skills

Word processing

Spreadsheets

Databases

Presentations

Interpersonal skills

Communication skills

Planning and organization

Education

Bachelor's degree

Job description

Job TitleAdministrative Coordinator I Agency Texas A\&M International University Department Phd Program Proposed Minimum Salary$17.54 hourly Job LocationLaredo, Texas Job TypeStaff

Job Summary

The Administrative Coordinator I, works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential duties and responsibilities

• Participates in the planning and execution of administrative operations.
• May serve as the office manager.
• Monitors office procedures.
• Develops, evaluates, and ensures adherence to office procedures.
• Reviews documents for supervisor.
• Attends meetings or committees on behalf of supervisor.
• Analyzes requirements for projects or initiatives.
• Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices.
• Develops administrative and technical procedures.
• Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures.
• May monitor compliance with policies and procedures.
• Performs special analyses and project summaries.
• Coordinates travel arrangements and prepares itineraries.
• Coordinates meetings, seminars, and other special events and may provide on-site support.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Makes recommendations for process improvements, administrative changes, or new initiatives.
• Hires, trains and supervises student workers and support staff.

Additional Responsibilities

• Supports students through all phases of the doctoral program, including admissions, orientation, comprehensive examinations, candidacy, dissertation timeline tracking, and graduation.
• Coordinates doctoral student comprehensive examinations, dissertation proposal defenses, and dissertation defenses and maintains associated records.
• Monitors doctoral student progression toward degree completion and communicates program requirements and deadlines to students and faculty.
• Compiles and maintains doctoral program data for accreditation, assessment, placement tracking, and university reporting requirements.
• Supports doctoral student recruitment, orientation, and professional development activities.

Minimum Requirements

• Education – Bachelor's degree.
• Experience – Two years of related experience.
• Equivalent combination of education and experience may be considered.

Knowledge and Abilities

• Knowledge of: Word processing, spreadsheet, database, and presentation applications.
• Ability to: Multitask and work cooperatively with others. Interpersonal and communication skills. Planning and organization skills.

Licensing / Professional Certification

None.

Physical Requirements

General office environment. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of others

This position generally does not supervise employees.

Other Requirements

• Evening and weekend work may occasionally be required.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $17.54/hourly

Equal Opportunity/Veterans/Disability Employer.

Texas A\&M International University (TAMIU) is an international university, poised at the Gateway to Mexico and serving as the cultural and intellectual hub of a vibrant multilingual and multicultural community. TAMIU provides over 9000 students with a learning environment anchored by the highest quality programs, built on a solid academic foundation in the arts and sciences. To fulfill its mission, the University offers a range of baccalaureate and masters programs and the Doctor of Philosophy degrees in International Business and Criminal Justice. Programs focus on developing undergraduate and graduate offerings with a progressive international agenda for global study and understanding across all disciplines. TAMIU prepares students for leadership roles in an increasingly complex, culturally diverse state, national, and global society. Through instruction, faculty and student research, and public service, TAMIU improves the quality of lives for citizens of the border region, the State of Texas, and national and international communities.

Texas A\&M International University is an Equal Opportunity/Veterans/Disability Employer.