Administrative Associate IV

tamus; Laredo (TX); On-site; USD 16,000 - 23,000; Full time

Job summary

Texas A&M International University is seeking an Administrative Associate IV to provide high-level administrative support on campus in Laredo, TX. This role handles scheduling, records, event coordination, and correspondence, reporting to the Division, Int'l Banking & Finance Studies.

The ideal candidate will have a high school diploma or GED and at least four years of related experience, with strong communication and organizational skills. Evening/weekend hours may be required.

Qualifications

• Education - High school diploma or GED.
• Experience - Four years of related experience.

Responsibilities

• Provide advanced administrative support and may serve as a personal assistant.
• Research and analyze administrative requirements for programs or projects.
• Develop office procedures and communicate policies.
• Maintain and review fiscal, administrative, and academic records.
• Assist in planning events and coordinating meetings, travel.
• Coordinate file and equipment maintenance.
• May supervise student workers and support staff.

Skills

Word processing

Spreadsheets

Databases

Multitasking

Verbal and written communication

Interpersonal skills

Organizational skills

Confidentiality

Education

High school diploma or GED

Job description

Job Title

Administrative Associate IV

Agency

Texas A&M International University

Department

Division, Int'l Banking & Finance Studies

Proposed Minimum Salary

$14.43 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as a personal assistant. May maintain office schedules and appointments.
• Researches and analyzes administrative requirements for specific programs or projects. Provides technical information regarding administrative procedures, services, or programs.
• Assists in the development of office procedures, including complex or specialized functions. Explains, applies, interprets, and communicates policies and procedures. May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records. Verifies, processes, and reviews forms, reports, tables, and other documents. Performs special analyses and project summaries.
• Assists in the planning of special events. Makes arrangements for meetings, appointments, conferences, and travel. May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment. Maintains office reference materials including online office materials. May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Provides advanced administrative support to faculty assisting in policy and procedures adherence via syllabi, textbooks, publishers, and proper curriculum vitae submission.
• Assist and aid supervisor in maintaining meeting agendas and minutes for departmental record keeping.

Minimum Requirements

• Education - High school diploma or GED.
• Experience - Four years of related experience.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, and database applications.

Ability of:

• Multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Work with sensitive information and maintain confidentiality.

Licensing / Professional Certification - None.

Physical Requirements - General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others

This position generally does not supervises employees.

Other Requirements

• Evening and/or weekend hours may be required.
• Position requires on-campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary

Salary: $14.43/hourly

Equal Opportunity/Veterans/Disability Employer.