Administrative Coordinator I

Texas A; Laredo (TX); On-site; USD 36,000 - 41,000; Full time

Job summary

Texas A&M International University in Laredo, TX seeks an Administrative Coordinator I to provide administrative support for the PhD Program, exercising discretion and independent judgement on matters of significance. Under general supervision, you will assist with office operations and procedural development.

Key duties include coordinating travel and meetings, maintaining records, supporting doctoral student progression, and assisting with admissions, committees, and accreditation reporting to

Qualifications

• Bachelor's degree required.
• Two years of related experience preferred.
• Equivalent combination of education and experience may be considered.

Responsibilities

• Participates in planning and execution of administrative operations and may serve as office manager.
• Reviews documents for supervisor and attends meetings on their behalf.
• Coordinates travel arrangements, meetings, seminars and other events.
• Develops administrative and technical procedures and maintains records.
• Hires, trains and supervises student workers and support staff.
• Supports doctoral student admissions, orientation, comprehensive examinations, candidacy, and graduation.

Skills

Multitask

Interpersonal communication

Planning and organization

Teamwork

Education

Bachelor's degree

Tools

Word processing

Spreadsheets

Databases

Presentations

Job description

Administrative Coordinator I

Agency

Texas A&M International University

Department

Phd Program

Proposed Minimum Salary

\$17.54 hourly

Job Location

Laredo, Texas

Job Type

Staff

Job Description

Job Summary

The Administrative Coordinator I, works under general supervisionand provides administrative support for a unit or specializedactivity to include the exercise of discretion and independentjudgement with respect to matters of significance.

Essential duties and responsibilities

• Participates in the planning and execution of administrativeoperations. May serve as the office manager. Monitors officeprocedures. Develops, evaluates, and ensures adherence to officeprocedures.
• Reviews documents for supervisor. Attends meetings orcommittees on behalf of supervisor.
• Analyzes requirements for projects or initiatives. Providestechnical information regarding administrative procedures,services, or programs.
• Applies and interprets, and/or assists in implementingmanagement policies or operating practices. Develops administrativeand technical procedures. Researches, interprets, compiles, andresponds to inquiries about rules, regulations, policies andprocedures. May monitor compliance with policies andprocedures.
• Performs special analyses and project summaries.
• Coordinates travel arrangements and prepares itineraries.Coordinates meetings, seminars, and other special events and mayprovide on-site support.
• Coordinates the maintenance of files, records, office supplies,or equipment. Makes recommendations for process improvements,administrative changes, or new initiatives.
• Hires, trains and supervises student workers and supportstaff.

Additional Responsibilities

• Supports students through all phases of the doctoral program,including admissions, orientation, comprehensive examinations,candidacy, dissertation timeline tracking, and graduation.
• Coordinates doctoral student comprehensive examinations,dissertation proposal defenses, and dissertation defenses andmaintains associated records.
• Monitors doctoral student progression toward degree completionand communicates program requirements and deadlines to students andfaculty.
• Compiles and maintains doctoral program data for accreditation,assessment, placement tracking, and university reportingrequirements.
• Supports doctoral student recruitment, orientation, andprofessional development activities.

Minimum Requirements

• Education - Bachelor's degree.
• Experience - Two years of related experience.
• Equivalent combination of education and experience may beconsidered.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, database, and presentationapplications.

Ability to:

• Multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Licensing / Professional Certification

None.

Physical Requirements

General office environment.

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. Reasonable accommodations may bemade to enable individuals with disabilities to perform theessential functions.

Supervision of others

• This position generally does not supervise employees

Other Requirements

• Evening and weekend work may occasionally be required.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendanceon campus and in the workplace.

Salary

Salary: \$17.54/hourly

Equal Opportunity/Veterans/Disability Employer.