Executive Assistant I

Texas A; Laredo (TX); On-site; USD 22,000 - 31,000; Full time

Job summary

Texas A&M International University is seeking an Executive Assistant I to provide high-level administrative support to senior leaders in the Office of the VP for Enrollment Management. The role requires coordinating complex calendars, travel, and correspondence with discretion and independent judgment.

Responsibilities include drafting communications, preparing meeting materials, coordinating events, and ensuring efficient office operations.

Qualifications

• Bachelor's degree is required.
• Three years of related administrative experience.
• An equivalent combination of education and experience may be considered.

Responsibilities

• Coordinates calendars, meetings, and travel; provides guidance on administrative matters to executives and staff.
• Drafts and manages correspondence, schedules appointments, and prepares travel arrangements and itineraries.
• Prepares notices or agendas for meetings and reviews related documents.
• Plans and coordinates logistical support for events and meetings, with on-site assistance as needed.
• Researches, compiles, and applies information, making evaluative judgments on data.

Skills

Word processing and spreadsheet apps

Interpersonal & communication skills

Planning & organizational skills

Education

Bachelor's degree

Job description

Executive Assistant I

Job Title
Executive Assistant I

Agency
Texas A&M International University

Department
Office of the VP for Enrollment Management

Proposed Minimum Salary
$19.06 hourly

Job Location
Laredo, Texas

Job Type
Staff

Job Description

Job Summary

The Executive Assistant I, under general supervision, providesadministrative support to high level administrators for anexecutive. Work involves coordinating high-level operations of anagency or division. Exercises discretion and independent judgmentwith respect to matters of significance.

Essential Duties and Responsibilities

• Coordinates calendars, meetings, and other activities. Providestechnical guidance and advice on administrative matters to agencyexecutives, management, or staff. Coordinates and monitors actionitems and assignments made by the administrator.
• Drafts and manages correspondence and communications, schedulesappointments, manages calendar, and coordinates travel. Preparestravel arrangements and itineraries, and may approve and processtravel reimbursements. Prepares notices or agendas formeetings.
• Assists in compiling reports, maintains records and otherdocuments, and coordinates special events. Communicates policies,procedures, standards, and methods. Interprets policies, rules, andregulations. Responds to inquiries, resolving problems or inquiriesReviews administrative practices and programs and assists informulating policies.
• Plans and coordinates logistical and administrative support forevents, meetings or other special functions and provides on-sitesupport.
• Researches, compiles, and applies information, makingevaluative judgments on appropriate data to use.
• May serve as an Office Manager. May have fiscal recordsmanagement responsibilities.
• May be responsible for training, supervising, assisting orassigning tasks to others.

This document represents the major duties, responsibilities, andauthorities of this job, and is not intended to be a complete listof all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Assist the offices under the Division of Enrollment Managementwith purchases, travel, requisitions, procurement cards,etc.
• Provide information to the general public about programs andoutreach efforts.
• Work on special projects as instructed.

Minimum Requirements

• Education - Bachelor's degree.
• Experience - Three years of related administrativeexperience.
• An equivalent combination of education and experience may beconsidered.

Preferred Education and Experience

• Experience in K-12 or Higher Education.

Knowledge and Abilities

Knowledge of:

• Word processing and spreadsheet applications.

Ability to:

• Multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organizational skills.

Licensing / Professional Certification - None.

Physical Requirements - General office environment

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. Reasonable accommodations may bemade to enable individuals with disabilities to perform theessential functions.

Supervision of Others

This position may supervise employees.

Other Requirements

• Evening and weekend work may be required.
• Position requires on campus, face-to-faceinteractions.
• Position requires maintaining a regular schedule of attendanceon campus and in the workplace.

Salary: $19.06/hourly

Equal Opportunity/Veterans/Disability Employer.