Administrative Associate IV

Texas A&M University; Laredo (TX); On-site; USD 19,000 - 21,000; Full time

Job summary

The Administrative Associate IV at Texas A&M International University supports senior staff with complex administrative tasks on campus in Laredo, Texas. This on-site role requires strong organizational skills, discretion, and the ability to manage multiple calendars and documents efficiently.

Responsibilities include preparing reports, coordinating meetings and travel, handling confidential information, and assisting in special projects as needed.

Qualifications

• Education: High school diploma or GED.
• Four years of related experience.
• Knowledge of word processing, spreadsheets, and databases.
• Ability to multitask and work with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Ability to work with confidential information.

Responsibilities

• Provides advanced administrative support and may serve as a personal assistant.
• Maintains office schedules and appointments.
• Researches and analyzes administrative requirements for specific programs or projects.
• Provides technical information regarding administrative procedures, services, or programs.
• Assists in the development of office procedures, including complex or specialized functions.
• Explains, applies, interprets, and communicates policies and procedures.
• May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Performs special analyses and project summaries.
• Assists in the planning of special events.
• Makes arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assists management in the supervision of student workers and support staff including processing complex confidential matters.
• Provides advanced administrative support to faculty assisting in policy and procedures adherence via syllabi, textbooks, publishers, and proper curriculum vitae submission. Assist and aid supervisor in maintaining meeting agendas and minutes for departmental record keeping.

Skills

Word processing

Spreadsheets

Database applications

Multitasking

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Confidentiality

Education

High school diploma or GED

Job description

Job TitleAdministrative Associate IV Agency Texas A&M International University Department Division, Int'l Banking & Finance Studies

Proposed Minimum Salary$14.43 hourly

Job LocationLaredo, Texas

Job TypeStaff

Job Description Job Summary The Administrative Associate IV works under general supervision and provides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as a personal assistant.
• May maintain office schedules and appointments.
• Researches and analyzes administrative requirements for specific programs or projects.
• Provides technical information regarding administrative procedures, services, or programs.
• Assists in the development of office procedures, including complex or specialized functions.
• Explains, applies, interprets, and communicates policies and procedures.
• May monitor compliance with policies and procedures.
• Maintains a variety of fiscal, administrative, and academic records.
• Verifies, processes, and reviews forms, reports, tables, and other documents.
• Performs special analyses and project summaries.
• Assists in the planning of special events.
• Makes arrangements for meetings, appointments, conferences, and travel.
• May set up meetings, seminars, and other special events to include facilities, equipment, and food.
• Coordinates the maintenance of files, records, office supplies, or equipment.
• Maintains office reference materials including online office materials.
• May deliver, pick up, or receive cash payments, documents, supplies, or materials.
• May assists management in the supervision of student workers and support staff including processing complex confidential matters.

Additional Responsibilities Provides advanced administrative support to faculty assisting in policy and procedures adherence via syllabi, textbooks, publishers, and proper curriculum vitae submission. Assist and aid supervisor in maintaining meeting agendas and minutes for departmental record keeping.

Minimum Requirements

• Education - High school diploma or GED.
• Experience - Four years of related experience.
• Knowledge and Abilities Knowledge of: Word processing, spreadsheet, and database applications.
• Ability of: Multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Work with sensitive information and maintain confidentiality.

Licensing / Professional Certification – None.

Physical Requirements – General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of Others This position generally does not supervises employees.

Other Requirements Evening and/or weekend hours may be required. Position requires on-campus, face-to-face interactions. Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $14.43/hourly

Equal Opportunity/Veterans/Disability Employer.

The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas A&M-RELLIS.

The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee.

Each member institution provides equal opportunity and access to all students, employees and prospective employees.

External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting.

Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system.

Current employees should apply for jobs on the Internal Career site.

The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.