Administrative Coordinator I

tamus; Laredo (TX); On-site; USD 20,000 - 28,000; Full time

Job summary

Texas A&M International University in Laredo, TX seeks an Administrative Coordinator I to support the PhD Program unit with discretion and independent judgment on matters of significance.

The role handles planning and execution of administrative operations, reviews supervisor documents, coordinates travel and events, and supports doctoral admissions, exams, and graduations, including supervising student workers.

Qualifications

• Bachelor's degree required.
• Two years of related experience preferred.
• Equivalent combination of education and experience considered.

Responsibilities

• Supports planning and execution of administrative operations; may serve as office manager.
• Reviews documents for supervisor and attends meetings on behalf of supervisor.
• Analyzes requirements for projects and provides information on procedures and policies.
• Implements administrative procedures and researches inquiries about rules and policies.
• Coordinates travel, meetings, seminars, and events; may provide on-site support.

Skills

Word processing

Spreadsheet

Database

Presentation

Education

Bachelor's degree

Job description

Administrative Coordinator I

Agency: Texas A&M International University

Department: Phd Program

Proposed Minimum Salary: $17.54 hourly

Job Location: Laredo, Texas

Job Type: Staff

Job Description

Job Summary

The Administrative Coordinator I, works under general supervision and provides administrative support for a unit or specialized activity to include the exercise of discretion and independent judgement with respect to matters of significance.

Essential duties and responsibilities

• Participates in the planning and execution of administrative operations. May serve as the office manager. Monitors office procedures. Develops, evaluates, and ensures adherence to office procedures.
• Reviews documents for supervisor. Attends meetings or committees on behalf of supervisor.
• Analyzes requirements for projects or initiatives. Provides technical information regarding administrative procedures, services, or programs.
• Applies and interprets, and/or assists in implementing management policies or operating practices. Develops administrative and technical procedures. Researches, interprets, compiles, and responds to inquiries about rules, regulations, policies and procedures. May monitor compliance with policies and procedures.
• Performs special analyses and project summaries.
• Coordinates travel arrangements and prepares itineraries. Coordinates meetings, seminars, and other special events and may provide on-site support.
• Coordinates the maintenance of files, records, office supplies, or equipment. Makes recommendations for process improvements, administrative changes, or new initiatives.
• Hires, trains and supervises student workers and support staff.

Additional Responsibilities

• Supports students through all phases of the doctoral program, including admissions, orientation, comprehensive examinations, candidacy, dissertation timeline tracking, and graduation.
• Coordinates doctoral student comprehensive examinations, dissertation proposal defenses, and dissertation defenses and maintains associated records.
• Monitors doctoral student progression toward degree completion and communicates program requirements and deadlines to students and faculty.
• Compiles and maintains doctoral program data for accreditation, assessment, placement tracking, and university reporting requirements.
• Supports doctoral student recruitment, orientation, and professional development activities.

Minimum Requirements

• Education - Bachelor's degree.
• Experience - Two years of related experience.
• Equivalent combination of education and experience may be considered.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, database, and presentation applications.

Ability to:

• Multitask and work cooperatively with others.
• Interpersonal and communication skills.
• Planning and organization skills.

Licensing / Professional Certification - None.

Physical Requirements - General office environment.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Supervision of others

This position generally does not supervise employees.

Other Requirements

• Evening and weekend work may occasionally be required.
• Position requires on campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendance on campus and in the workplace.

Salary: $17.54/hourly

Equal Opportunity/Veterans/Disability Employer.