Administrative Associate IV

Texas A; Laredo (TX); On-site; USD 16,000 - 23,000; Full time

Job summary

Texas A&M International University in Laredo, Texas seeks an Administrative Associate IV to provide advanced administrative support and act as a personal assistant when needed. The role requires handling schedules, research, and complex procedures while maintaining confidentiality.

You will also manage records, assist with events and travel, and support faculty through policy adherence. Evening/weekend availability and on-campus presence are expected in this staff position at the Division,

Qualifications

• High school diploma or GED required.
• Four years of related experience.
• Proficient in word processing, spreadsheets, and databases.
• Ability to multitask and work cooperatively with others.

Responsibilities

• Provides advanced administrative support and may serve as a personal assistant.
• Researches and analyzes administrative requirements for programs or projects.
• Assists in developing office procedures and communicates policies and procedures.
• Maintains records, verifies forms, and performs special analyses.
• Plans meetings, travel, and special events, including facilities and food.
• Coordinates files, supplies, and equipment; may handle cash receipts.
• May supervise student workers and support staff on confidential matters.

Skills

Multitask

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Confidentiality

Education

High school diploma or GED

Tools

Word processing

Spreadsheet

Database applications

Job description

Administrative Associate IV

Job Title: Administrative Associate IV

Agency: Texas A&M International University

Department: Division, Int'l Banking & Finance Studies

Proposed Minimum Salary: $14.43 hourly

Job Location: Laredo, Texas

Job Type: Staff

Job Summary

The Administrative Associate IV works under general supervision andprovides advanced administrative support work.

Essential Duties and Responsibilities

• Provides advanced administrative support and may serve as apersonal assistant. May maintain office schedules andappointments.
• Researches and analyzes administrative requirements forspecific programs or projects. Provides technical informationregarding administrative procedures, services, or programs.
• Assists in the development of office procedures, includingcomplex or specialized functions. Explains, applies, interprets,and communicates policies and procedures. May monitor compliancewith policies and procedures.
• Maintains a variety of fiscal, administrative, and academicrecords. Verifies, processes, and reviews forms, reports, tables,and other documents. Performs special analyses and projectsummaries.
• Assists in the planning of special events. Makes arrangementsfor meetings, appointments, conferences, and travel. May set upmeetings, seminars, and other special events to include facilities,equipment, and food.
• Coordinates the maintenance of files, records, office supplies,or equipment. Maintains office reference materials including onlineoffice materials. May deliver, pick up, or receive cash payments,documents, supplies, or materials.
• May assists management in the supervision of student workersand support staff including processing complex confidentialmatters.

This document represents the major duties, responsibilities, andauthorities of this job, and is not intended to be a complete listof all tasks and functions. Other duties may be assigned.

Additional Responsibilities

• Provides advanced administrative support to faculty assistingin policy and procedures adherence via syllabi, textbooks,publishers, and proper curriculum vitae submission.
• Assist and aid supervisor in maintaining meeting agendas andminutes for departmental record keeping.

Minimum Requirements

• Education - High school diploma or GED.
• Experience - Four years of related experience.

Knowledge and Abilities

Knowledge of:

• Word processing, spreadsheet, and database applications.

Ability of:

• Multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Strong interpersonal and organizational skills.
• Work with sensitive information and maintainconfidentiality.

Licensing / Professional Certification - None.

Physical Requirements - General office environment.

The physical demands described here are representative of thosethat must be met by an employee to successfully perform theessential functions of this job. Reasonable accommodations may bemade to enable individuals with disabilities to perform theessential functions.

Supervision of Others

• This position generally does not supervises employees.

Other Requirements

• Evening and/or weekend hours may be required.
• Position requires on-campus, face-to-face interactions.
• Position requires maintaining a regular schedule of attendanceon campus and in the workplace.

Salary: $14.43/hourly

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or otherinformation required by the institution's procedures, including thecompletion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.