Development Administrative Specialist (Hybrid)

Harvard University FAS Human Resources; Boston (MA); Hybrid; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Retirement plans

Paid time off

Tuition assistance

Job summary

Harvard University’s Development Administration team at Harvard Business School is seeking an experienced administrative professional to support day-to-day operations, travel logistics, expense processing, and donor communications.

You will collaborate with frontline fundraisers, maintain complex calendars, manage data across multiple databases, and help plan events. A proactive, detail-oriented approach and strong communication skills are essential.

Qualifications

• 3+ years of administrative support experience or related experience.
• Experience with Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Familiarity with Advance Web or other CRM/reporting tools and advanced Excel skills are a plus.

Responsibilities

• Prepare officers for travel, including hotel and flight arrangements and itineraries.
• Prepare expense reports and follow up materials for alumni.
• Maintain prospect updates and reports in Advance/CRM databases.
• Assist in gift proposals and ensure donor information is accurately entered.
• Help plan high-level events: invites, RSVPs, bios, venues, and follow up.

Skills

Administrative support

Microsoft Office

Communication

Data entry

Collaboration

Education

High School Diploma or equivalent

Tools

Advance Web

CRM systems

Excel (Advanced)

Job description

Harvard University’s Development Administration team at Harvard Business School is seeking an experienced administrative professional to support day-to-day operations, travel logistics, expense processing, and donor communications.

You will collaborate with frontline fundraisers, maintain complex calendars, manage data across multiple databases, and help plan events. A proactive, detail-oriented approach and strong communication skills are essential.