Administrative Coordinator: HR & Payroll Support

Corporate Hiring Solutions Inc; Town of Smithtown (NY); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Employee discounts

Health insurance

Paid time off

Job summary

Corporate Hiring Solutions Inc. is seeking an Administrative Coordinator to act as the backbone of the office, balancing daily admin tasks with HR and payroll support in a dynamic environment.

You will manage operations, onboarding, payroll entries, and assist with recruiting logistics while maintaining discretion with sensitive information. This role offers growth into broader operational responsibilities.

Qualifications

• Maturity, diplomacy, and sound judgment in handling sensitive information.
• Strong general administrative and organizational skills.
• Some exposure to HR and/or payroll tasks in prior roles.
• Comfort learning new systems and taking on responsibility as trust is established.
• Excellent written and verbal communication.
• Proficiency with standard office software (Microsoft Office/Google Workspace).
• HR/payroll familiarity is a bonus, not a requirement.

Responsibilities

• Manage day-to-day office operations, correspondence, and scheduling
• Maintain files, records, and documentation systems
• Support leadership with calendar management, meeting coordination, and follow-up
• Handle vendor communications, ordering, and office logistics
• Assist with special projects across departments
• Serve as a point of contact for internal and external inquiries
• Assist with onboarding and offboarding paperwork and logistics
• Maintain employee files and ensure compliance documentation is current
• Support benefits administration and respond to routine employee questions
• Help coordinate recruiting logistics (scheduling interviews, posting roles, etc.)
• Escalate sensitive or complex HR matters appropriately
• Assist with timesheet collection, review, and data entry
• Support payroll processing tasks under guidance
• Help reconcile basic payroll-related records
• Flag discrepancies for review rather than resolving complex payroll issues

Skills

Maturity

Diplomacy

Discretion

Administrative skills

Organizational skills

Written and verbal communication

Office software proficiency

HRIS familiarity

Tools

Microsoft Office

Google Workspace

Payroll software (general)

Job description

Corporate Hiring Solutions Inc. is seeking an Administrative Coordinator to act as the backbone of the office, balancing daily admin tasks with HR and payroll support in a dynamic environment.

You will manage operations, onboarding, payroll entries, and assist with recruiting logistics while maintaining discretion with sensitive information. This role offers growth into broader operational responsibilities.