Administrative Assistant

Corporate Hiring Solutions Inc; Town of Smithtown (NY); Sur place; USD 45 000 - 65 000; Plein temps

Avantages offerts par ce poste

Employee discounts

Health insurance

Paid time off

Résumé du poste

Corporate Hiring Solutions Inc. is seeking an Administrative Coordinator to act as the backbone of the office, balancing daily admin tasks with HR and payroll support in a dynamic environment.

You will manage operations, onboarding, payroll entries, and assist with recruiting logistics while maintaining discretion with sensitive information. This role offers growth into broader operational responsibilities.

Qualifications

• Maturity, diplomacy, and sound judgment in handling sensitive information.
• Strong general administrative and organizational skills.
• Some exposure to HR and/or payroll tasks in prior roles.
• Comfort learning new systems and taking on responsibility as trust is established.
• Excellent written and verbal communication.
• Proficiency with standard office software (Microsoft Office/Google Workspace).
• HR/payroll familiarity is a bonus, not a requirement.

Responsabilités

• Manage day-to-day office operations, correspondence, and scheduling
• Maintain files, records, and documentation systems
• Support leadership with calendar management, meeting coordination, and follow-up
• Handle vendor communications, ordering, and office logistics
• Assist with special projects across departments
• Serve as a point of contact for internal and external inquiries
• Assist with onboarding and offboarding paperwork and logistics
• Maintain employee files and ensure compliance documentation is current
• Support benefits administration and respond to routine employee questions
• Help coordinate recruiting logistics (scheduling interviews, posting roles, etc.)
• Escalate sensitive or complex HR matters appropriately
• Assist with timesheet collection, review, and data entry
• Support payroll processing tasks under guidance
• Help reconcile basic payroll-related records
• Flag discrepancies for review rather than resolving complex payroll issues

Connaissances

Maturity

Diplomacy

Discretion

Administrative skills

Organizational skills

Written and verbal communication

Office software proficiency

HRIS familiarity

Outils

Microsoft Office

Google Workspace

Payroll software (general)

Description du poste

Benefits:

• Employee discounts
• Health insurance
• Paid time off

About the Role

We're looking for a sharp, adaptable Administrative Coordinator to be the operational backbone of our office. This is primarily an administrative role — roughly half of the position involves general office administration, with the remaining time split across HR support and payroll support functions.

We want someone who is organized, diplomatic, and sharp enough to handle sensitive HR and payroll tasks competently alongside a broad range of administrative work

General Administration (~50%)

• Manage day-to-day office operations, correspondence, and scheduling
• Maintain files, records, and documentation systems
• Support leadership with calendar management, meeting coordination, and follow-up
• Handle vendor communications, ordering, and office logistics
• Assist with special projects as they arise across departments
• Serve as a point of contact for internal and external inquiries

HR Support (~25-30%)

• Assist with onboarding and offboarding paperwork and logistics
• Maintain employee files and ensure compliance documentation is current
• Support benefits administration and respond to routine employee questions
• Help coordinate recruiting logistics (scheduling interviews, posting roles, etc.)
• Escalate sensitive or complex HR matters appropriately rather than resolving them solo

Payroll Support (~15-20%)

• Assist with timesheet collection, review, and data entry
• Support payroll processing tasks under guidance
• Help reconcile basic payroll-related records
• Flag discrepancies for review rather than independently resolving complex payroll issues

What We're Looking For

• Maturity, diplomacy, and sound judgment — this role touches sensitive information and requires discretion
• Strong general administrative and organizational skills
• Some exposure to HR and/or payroll tasks — through a prior generalist, office manager, or administrative role — is a plus
• Comfort learning new systems and taking on responsibility as trust is established
• Excellent written and verbal communication
• Proficiency with standard office software (Microsoft Office/Google Workspace); familiarity with payroll or HRIS systems is a bonus, not a requirement
• A generalist background where HR/payroll was one part of a broader role, rather than the sole focus of your career

Why This Role

This is a great fit for someone who enjoys variety, wants exposure to HR and payroll without being boxed into either, and is looking for a well-rounded administrative role with room to grow into broader operational responsibility.