Operations Coordinator

Diligent Solutions; Ashburn (VA); On-site; USD 45,000 - 65,000; Full time

Job summary

Diligent Solutions is seeking an Operations Coordinator in Ashburn, VA to support daily operations, payroll administration, and HR tasks. The role emphasizes accuracy, organization, and effective communication across teams.

The ideal candidate will manage timesheets, assist with payroll submissions, and maintain employee records while ensuring confidentiality and compliance with internal policies. This position requires independent work and strong multitasking skills.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Experience with payroll, timesheets, or HR administrative functions preferred.
• Proficiency with Microsoft Excel and payroll systems.
• Ability to handle confidential employee and payroll information.

Responsibilities

• Coordinate daily operational and administrative activities.
• Review, track, and verify employee timesheets for accuracy and timeliness.
• Assist with payroll processing and submissions.
• Monitor attendance, PTO, and leave records.
• Maintain employee records and payroll documentation.
• Support onboarding and offboarding processes.

Skills

Organizational skills

Communication

Payroll experience

Timesheets management

MS Excel

HR administration

Confidential data handling

Multitasking

Independent work

Tools

ADP

QuickBooks

Microsoft Office

Job description

Operations Coordinator

Job Description:

We are seeking a highly organized and detail-oriented Operations Coordinator to support daily business operations, payroll administration, employee timekeeping, and administrative functions. The ideal candidate will ensure efficient workflows, maintain accurate records, and assist management with operational activities.

Key Responsibilities:

• Coordinate daily operational and administrative activities.

• Review, track, and verify employee timesheets to ensure accuracy and timely submission.

• Assist with payroll processing, including collecting hours, reviewing discrepancies, and coordinating payroll submissions.

• Monitor employee attendance, paid time off (PTO), and leave records.

• Maintain employee records, payroll documentation, and operational reports.

• Assist with employee onboarding and offboarding processes.

• Manage schedules, internal communications, and project deadlines.

• Coordinate with employees and management to resolve payroll and timekeeping issues.

• Support invoicing, expense tracking, and other administrative tasks as needed.

• Identify opportunities to improve operational efficiency.

Qualifications:

• Strong organizational skills and attention to detail.

• Excellent written and verbal communication skills.

• Experience with payroll, timesheets, or HR administrative functions preferred.

• Proficiency in Microsoft Office, particularly Excel.

• Familiarity with payroll and timekeeping systems such as ADP, QuickBooks, or similar platforms is a plus.

• Ability to handle confidential employee and payroll information.

• Ability to multitask and work independently.