Administrative Coordinator for RSVP Center

Washington University in St. Louis; United States; On-site; USD 29,000 - 45,000; Full time

Job summary

Washington University in St. Louis is seeking an Administrative Coordinator within the RSVP Center to provide confidential operations support and manage administrative workflows for a busy team.

The role includes calendar management, travel arrangements, budget monitoring, and the preparation of reports and materials for seminars and events on campus. The position emphasizes discretion, strong organizational skills, and the ability to handle sensitive information across diverse stakeholders.

Qualifications

• High school diploma or equivalent required.
• 3 years of progressive administrative operations experience preferred.
• No specific certification required.

Responsibilities

• Provide administrative support to the director and assistant director; manage calendars, meetings, reimbursements, travel and expenses.
• Oversee office maintenance; develop and test emergency warning protocols.
• Maintain program calendars, meeting notices and Clery report information.
• Draft annual reports; develop forms, reports, and website content; manage confidential databases.
• Monitor budget and expenses; coordinate PO requests and track project status.
• Provide logistical support for presentations, trainings, and events on and off campus; onboard new hires and practicum students.

Skills

Administrative operations

Calendar management

Travel coordination

Budget monitoring

Confidentiality

Event support

Education

Bachelor's degree

High school diploma or equivalent

Tools

Workday Software

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Washington University in St. Louis is seeking an Administrative Coordinator within the RSVP Center to provide confidential operations support and manage administrative workflows for a busy team.

The role includes calendar management, travel arrangements, budget monitoring, and the preparation of reports and materials for seminars and events on campus. The position emphasizes discretion, strong organizational skills, and the ability to handle sensitive information across diverse stakeholders.