Administrative Coordinator, Building Operations

City of New York; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

The City of New York is seeking a Secretary to join the Operations support team. The role focuses on creating, tracking, and maintaining comprehensive reports, and performing data research to inform departmental decisions.

The position collaborates with Property Development Staff citywide to prepare statistical and descriptive reports, and coordinates with residents to schedule repair work, ensuring timely close-out of work orders. NYCHA benefits are included.

Qualifications

• Must have permanent civil service status in the title of Secretary or Clerical Associate.
• Promotional opportunity only for NYCHA employees; not open on direct transfer.

Responsibilities

• Create, track, and maintain comprehensive reports; analyze and prepare reports for Operations' employees; perform data research.
• Collaborate with the Property Development Staff in the delivery of services citywide; prepare statistical and descriptive reports, correspondence and administrative reports.
• Coordinate with residents to schedule all required repair work and follow up as needed.
• Assist with requesting and responding with prescribed guidelines; coordinate the completion of repairs and ensure the completed work orders to the development for close out.
• Assist with the scheduling of multiple trade work sequentially to make all work order dates in close date range of each other to ensure timely completion of entire repair.
• Organize and plan meetings to include: prepare meeting agendas and scheduling.
• Create and maintain office files.
• Work with all levels of Authority personnel to resolve issues related assigned Neighborhood Administrator portfolio.
• Perform related duties.
• May require going in the field to assist the Neighborhood Administrator on special assignments.

Skills

Administrative tasks

Data analysis

Report writing

Scheduling

Tools

Microsoft Office

Job description

The City of New York is seeking a Secretary to join the Operations support team. The role focuses on creating, tracking, and maintaining comprehensive reports, and performing data research to inform departmental decisions.

The position collaborates with Property Development Staff citywide to prepare statistical and descriptive reports, and coordinates with residents to schedule repair work, ensuring timely close-out of work orders. NYCHA benefits are included.