Administrative Office Manager – Social Services Operations

City of New York; New York (NY); On-site; USD 65,000 - 100,000; Full time

Job summary

The City of New York is seeking a Principal Administrative Associate II to function as Office Manager for the APS Borough Office. This role oversees clerical staff, coordinates procurement, and maintains accurate records to support client services.

You will supervise payroll processes, manage staff scheduling, liaise with divisions on services, ensure compliance, and prepare monthly reports. Residency rules and civil service requirements apply; commitment to protecting vulnerable adults is

Qualifications

• Baccalaureate degree and three years of clerical/administrative experience, one year in supervisory capacity.
• Associate degree or 60 semester credits and four years of related experience including supervisory experience.
• High school diploma or equivalent with five years of related clerical/administrative experience including supervisory experience.
• Education/experience equivalent to 1–3 above, with one year supervisory experience; substitutions allowed for education as described.

Responsibilities

• Supervise clerical staff and coordinate office services for the APS Borough Office.
• Coordinate procurement of supplies and equipment with divisions.
• Monitor payroll disbursements and prepare payroll reports.
• Review personnel transactions and manage leave processes.
• Liaise with facilities for building maintenance and security.
• Maintain inventory records and prepare requisition reports.

Skills

Clerical experience

Staff supervision

Payroll tracking

Data entry

Budget coordination

Education

Bachelor's degree

Associate degree

High School Diploma

Tools

APSNet

WMS

e2HDC

Job description

The City of New York is seeking a Principal Administrative Associate II to function as Office Manager for the APS Borough Office. This role oversees clerical staff, coordinates procurement, and maintains accurate records to support client services.

You will supervise payroll processes, manage staff scheduling, liaise with divisions on services, ensure compliance, and prepare monthly reports. Residency rules and civil service requirements apply; commitment to protecting vulnerable adults is