City Hall Administrative Coordinator

OFFICE OF THE MAYOR; New York (NY); On-site; USD 52,000 - 76,000; Full time

Job summary

The New York City Mayor’s Office is seeking a Mayoral Office Assistant to support correspondence and ceremonial affairs, handling mail processing, appointment letters, and executive scheduling. The role requires meticulous administrative skills and the ability to work within a deadline-driven environment.

Public service ethics, strong problem-solving skills, and experience with Microsoft Office are essential. Residency requirements apply as described by the City.

Qualifications

• Bachelor’s Degree required.
• 3+ years of experience required.
• Proficient in the Microsoft Office suite.
• Ability to work independently and follow established procedures.

Responsibilities

• Open, code, scan, and batch hardcopy mail.
• Prepare appointment letters by email and mail.
• Provide administrative support to the Director and department.
• Coordinate scheduling, meetings, and general administrative tasks.
• Serve as Records Manager liaison with DORIS and manage documentation.

Skills

MS Office proficiency

Independent worker

Attention to detail

Problem solving

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

The New York City Mayor’s Office is seeking a Mayoral Office Assistant to support correspondence and ceremonial affairs, handling mail processing, appointment letters, and executive scheduling. The role requires meticulous administrative skills and the ability to work within a deadline-driven environment.

Public service ethics, strong problem-solving skills, and experience with Microsoft Office are essential. Residency requirements apply as described by the City.