Maintenance & Operations Admin Coordinator

Clinton Housing Development Company; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Clinton Housing Development Company in New York seeks an Administrative Assistant – Maintenance & Operations to support the Maintenance and Operations Department. You will coordinate daily maintenance activities, manage work orders, and liaise with vendors and property staff to keep operations running smoothly.

The role includes procurement, compliance reporting, and assisting with special projects across CHDC's residential and commercial properties.

Qualifications

• Bachelor's degree or equivalent required.
• Minimum five years in administrative roles, preferably in property management or facilities.
• Strong organizational and communications skills with attention to detail.

Responsibilities

• Manage and process maintenance work orders in the CMMS.
• Coordinate outside contractors and service vendors for repairs.
• Procure maintenance supplies and track purchasing records.
• Schedule preventive maintenance and monitor building systems.
• Maintain records of violations, certifications, and compliance activities.
• Review invoices, proposals, and vendor documentation.
• Produce regular departmental reports and support management.

Skills

Administrative skills

Organization

Communication

Follow-up

Microsoft Office

MaintainX

Yardi

Education

Bachelor's degree or equivalent

Tools

MaintainX

Yardi

Job description

Clinton Housing Development Company in New York seeks an Administrative Assistant – Maintenance & Operations to support the Maintenance and Operations Department. You will coordinate daily maintenance activities, manage work orders, and liaise with vendors and property staff to keep operations running smoothly.

The role includes procurement, compliance reporting, and assisting with special projects across CHDC's residential and commercial properties.