Secretary

City of New York; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

The City of New York is seeking a Secretary to join the Operations support team. The role focuses on creating, tracking, and maintaining comprehensive reports, and performing data research to inform departmental decisions.

The position collaborates with Property Development Staff citywide to prepare statistical and descriptive reports, and coordinates with residents to schedule repair work, ensuring timely close-out of work orders. NYCHA benefits are included.

Qualifications

• Must have permanent civil service status in the title of Secretary or Clerical Associate.
• Promotional opportunity only for NYCHA employees; not open on direct transfer.

Responsibilities

• Create, track, and maintain comprehensive reports; analyze and prepare reports for Operations' employees; perform data research.
• Collaborate with the Property Development Staff in the delivery of services citywide; prepare statistical and descriptive reports, correspondence and administrative reports.
• Coordinate with residents to schedule all required repair work and follow up as needed.
• Assist with requesting and responding with prescribed guidelines; coordinate the completion of repairs and ensure the completed work orders to the development for close out.
• Assist with the scheduling of multiple trade work sequentially to make all work order dates in close date range of each other to ensure timely completion of entire repair.
• Organize and plan meetings to include: prepare meeting agendas and scheduling.
• Create and maintain office files.
• Work with all levels of Authority personnel to resolve issues related assigned Neighborhood Administrator portfolio.
• Perform related duties.
• May require going in the field to assist the Neighborhood Administrator on special assignments.

Skills

Administrative tasks

Data analysis

Report writing

Scheduling

Tools

Microsoft Office

Job description

• Job Category: Building Operations & Maintenance
• Salary Band: $60,000 to $70,000
• Compensation: USD 46,503 - USD 69,393

Job Description

1. Create, track and maintain comprehensive reports; analyze and prepare reports for Operations' employees; perform data research.
2. Work in collaboration with the Property Development Staff in the delivery of services citywide; prepare statistical and descriptive reports, correspondence and administrative reports.
3. Coordinate with residents to schedule all required repair work and follow up as needed.
4. Assist with requesting and responding with prescribed guidelines; coordinate the completion of repairs and ensure the completed work orders to the development for close out.
5. Assist with the scheduling of multiple trade work sequentially to make all work order dates in close date range of each other to ensure timely completion of entire repair.
6. Organize and plan meetings to include: prepare meeting agendas and scheduling.
7. Create and maintain office files.
8. Work with all levels of Authority personnel to resolve issues related assigned Neighborhood Administrator portfolio.
9. Perform related duties.
10. May require going in the field to assist the Neighborhood Administrator on special assignments.

Note: Neighborhood No. 4 includes Berry, Mariner's Harbor, Richmond Terrace, South Beach, Stapleton and Todt Hill.

Additional Information

1. Due to the existence of a civil service list, candidates must have permanent civil service status in the title of Secretary or Clerical Associate to be considered.
2. For NYCHA employees, this position is open as a promotional opportunity only. It is not open on a direct transfer (lateral) basis.
3. Employees applying for transfer, promotional, title or level change opportunities must have served a period of one year at current location and in current title and level (if applicable).
4. INTERAGENCY TRANSFERS INTO NYCHA OF THOSE PERMANENT IN TITLE ARE NOT PERMITTED IN THE FACE OF AN ACTIVE AND VIABLE NYCHA PROMOTION LIST OR PREFERRED LIST FOR THE SAME TITLE.

NYCHA provides benefits that include a choice of medical coverage plans, deferred compensation plans and a defined pension benefit plan as a member of the New York City Employees Retirement System (NYCERS).

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate in your cover letter that you would like to be considered for the position under the 55-a Program. For detailed information regarding the 55-a Program, please visit the link below: https://bit.ly/55aProgram

Please read this posting carefully to make certain you meet the minimum qualification requirements before applying to this position.

SECRETARY - 10252

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.