Bilingual Office Manager (Mandarin/English)

YQN LINK; Port Reading (NJ); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

401(k)

Paid Time Off (PTO)

Job summary

YQN is seeking an Office & Facilities Manager in Port Reading, NJ to oversee daily administrative operations across office and warehouse sites. You will manage facility maintenance, repairs, and contracts, and coordinate with landlords and agencies on compliance.

Requirements include a Bachelor's in Business Administration or related field, 3–5+ years in admin/office operations, and bilingual Mandarin/English.

Qualifications

• Bachelor's degree in Business Administration, Management, or related field.
• 3–5+ years of administrative management or office operations experience.
• Fluency in Mandarin and English is required.
• Experience managing vendors, facilities, and budgets.
• Proficiency with Microsoft Office or similar systems.

Responsibilities

• Oversee daily administrative operations across office and warehouse sites.
• Manage facility maintenance, repairs, and service contracts.
• Coordinate with landlords and government agencies on compliance.
• Develop and implement administrative policies to improve efficiency.
• Manage procurement of office supplies and operational materials.
• Build vendor relationships and negotiate contracts.
• Monitor purchasing processes and cost control.

Skills

Mandarin-English bilingual

Vendor management

Facilities management

Budget management

Communication skills

Education

Bachelor's degree in Business Administration/Management

Tools

Microsoft Office

Job description

Port Reading, NJ 07064

About YQN
YQN is a leading one-stop international logistics platform offering FCL, LCL, air freight, rail, trucking, customs clearance, warehousing, and more. We use internet and digital technology to make cross-border supply-chain logistics as simple and transparent as express delivery, and partner with leading carriers such as COSCO Shipping, Maersk, and Sinotrans.

What you'll do

Office & Facilities Management

• Oversee daily administrative operations across office and warehouse sites.
• Manage facility administration — maintenance, repairs, and service contracts — and ensure a safe, organized, functional work environment.
• Coordinate with landlords, property managers, and government agencies on facility compliance and permits.
• Develop and implement administrative policies and procedures that improve operational efficiency.
• Manage procurement of office supplies, warehouse consumables, and operational materials.
• Build and maintain vendor relationships and negotiate contracts when needed.
• Monitor purchasing processes and ensure cost control.

Budget & Finance Support

• Coordinate administrative expenses, vendor payments, and invoice tracking.
• Assist the finance team with documentation and expense management for administrative operations.

Compliance & Records

• Ensure compliance with local regulatory requirements — business licenses, permits, and operational documentation.
• Maintain administrative records and documentation for audits and internal reporting.

Team & Cross-functional Leadership

• Supervise and support administrative staff — assigning responsibilities, monitoring performance, and providing training.
• Partner with HR, Operations, Finance, and Warehouse Management to support business operations.
• Assist with company projects related to office setup, warehouse operations, and organizational initiatives.

What you bring

• Bachelor's degree in Business Administration, Management, or a related field preferred.
• 3–5+ years of administrative management or office operations experience.
• Bilingual fluency in Mandarin and English (required).
• Experience managing vendors, facilities, and administrative budgets.
• Strong organizational and problem-solving skills.
• Excellent communication and coordination abilities.
• Proficiency in Microsoft Office or similar office management systems.
• Pay: $70,000–$100,000/year, depending on experience
• Health insurance
• Vision insurance
• 401(k)
• Paid Time Off (PTO)