Administrative Coordinator 4(Job Appointment)

LA Board of Behavior Analysts; Baton Rouge (LA); On-site; USD 45,000 - 65,000; Full time

Job summary

Louisiana Behavior Analyst Board seeks an Administrative Coordinator 4 to assist the Executive Administrator and gain broad exposure to executive duties. The role includes supervising the Administrative Coordinator 2 and contributing to budgeting, records, and meeting administration.

The candidate should demonstrate direction, ethics, accountability, and effective communication. Work hours are 7:30 AM to 3:30 PM, Monday to Friday, with compensation determined by qualifications and experience.

Qualifications

• Three years of experience in administrative services.

Responsibilities

• Supervise and guide the Administrative Coordinator 2 handling applications, transfers, and discontinuations.
• Train staff on procedures, review work for accuracy, and correct errors.
• Assist the Executive Administrator with budget preparation and financial records.

Skills

Accepting Direction

Ethics & Integrity

Accountability

Communication

Professionalism

Initiative

Policies & Procedures

Critical Thinking

Performance Management

Team Building

Job description

Mission

The mission of the Louisiana Behavior Analyst Board is to protect the public from unauthorized, unqualified, and improper or unethical services by ensuring applied behavior analysis services received by the citizens of Louisiana meet or exceed the established, published standards.

Overview of the Role

The Administrative Coordinator 4 is a classified employee of the Louisiana Behavior Analyst Board, hired in accordance with applicable classified service requirements. The primary purpose of this position is to assist the Executive Administrator while gaining comprehensive knowledge and experience in the duties and responsibilities associated with the Executive Administrator. Although the individual will not be responsible for independently performing the full duties of the Executive Administrator, the position is intended to provide structured training and professional development in preparation for assuming greater administrative responsibilities. This position also requires supervision of the position of Administrative Coordinator 2.

An ideal candidate should possess the following competencies:

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Demonstrating Accountability: The ability to accept ownership for your actions, behaviors, performance, and decisions.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Demonstrating Initiative: The ability to assess situations independently and take proactive steps to address them without being prompted or instructed by others.

Following Policies & Procedures: The ability to comply with the organization's policies and procedures, State Civil Service rules, and all applicable federal and state laws.

Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Managing Performance: The ability to plan, monitor, and document employee performance throughout the year.

Building and Supporting Teams: The ability to combine one's actions and efforts with others to achieve a common goal,

This position will be filled as a Job Appointment. In the event that funds become available for a permanent position, the employee may be converted to a probational appointment.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

As an Administrative Coordinator, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

• Supervise and guides the Administrative Coordinator 2 responsible for processing Registered Line Technician applications, transfers, and discontinuations through the designated software system.
• Train the employee on applicable procedures, policies, and system requirements; review completed work for accuracy and compliance; address processing errors and provide corrective guidance as necessary.
• Assists the Executive Administrator with the preparation and administration of the Board's annual budget. Maintains accurate records of revenues, receipts, expenditures, and other financial transactions.
• Assists the Executive Administrator with administrative duties associated with Board and Committee meetings. Assists With ensuring meeting activities and documentation comply with Louisiana Open Meetings Law and applicable Board requirements.

Position-Specific Details

Appointment Type: Job Appointment. This position will be filled as a Job Appointment. In the event that funds become available for a permanent position, the employee may be converted to a probational appointment.

Career Progression: This position does not participate in a Career Progression Group.

Work Schedule: Work hours are 7:30 AM to 3:30 PM, Monday - Friday.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Contact Information

For further information about this vacancy, contact:

Rhonda Boe
Louisiana Behavior Analyst Board
225-295-8413
Rhonda [e-mail]