ADMINISTRATIVE COORDINATOR 4

Nigel Wright Consultancy Ltd (UK); Bogalusa (LA); On-site; USD 22,000 - 37,000; Full time

Job summary

FPHSA's Bogalusa Behavioral Health Clinic seeks an Administrative Coordinator 4 to support leadership, supervise staff, and manage time, HR liaison, safety, and property duties in a busy clinic setting in Bogalusa, Louisiana.

The ideal candidate has at least three years of administrative services experience; serves as primary time administrator and handles billing inputs, minutes, reports, and correspondence, with probationary appointment and a salary range of $15.76–$27.01 per hour plus $1.00

Qualifications

• Three years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned credits six months of experience.
• Must follow policies and procedures to stay compliant with applicable rules and organizational guidelines.

Responsibilities

• Supervises administrative support staff and activities, manages client data input in the electronic data system, and oversees all clinic billing.
• Keeps the clinic manager informed of issues and coordinates meeting minutes, administrative reports, and correspondence.
• Acts as Human Resources liaison and primary Time Administrator, maintaining supervisory files and time/attendance records per guidelines.
• Processes travel authorizations and expense forms.
• Serves as Safety Representative and Property Liaison for the clinic.

Skills

Time management

Attention to detail

Communication

Policy compliance

Supervisory experience

Job description

We believe that our individual differences are our strength, and it forms the foundation that allows our agency to empower individuals to experience a greater quality of life.

Our agency’s vision is that all people will be empowered to lead meaningful and productive lives among friends, relatives, and neighbors regardless of behavioral health needs or developmental disabilities. We have been lighting the path forward into recovery by providing person-centered services to adults and children who meet the treatment criteria for substance use disorders, developmental disabilities, and/or mental health.

We would love for you to join our team as an Administrative Coordinator 4 in our Bogalusa Behavioral Health Clinic (BBHC) if you are a highly organized, proactive professional who enjoys supporting leadership, coordinating complex tasks, and making a meaningful impact. This role is a great fit for someone who values teamwork, takes initiative, and thrives on bringing structure to busy environments.

This position supervises administrative support staff and activities and serves as the Human Resources liaison and the primary Time Administrator, Safety Representative and the Property Liaison for the clinic.

An ideal candidate will also possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Communicating Effectively: The ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Developing Performance: Builds the future potential of others by supporting long-term growth, skill development, and career progression.

To learn more about our agency, please Visit our website.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Supervises administrative support staff and activities, the input of client data in the electronic data system, and all billing activities for the clinic;
• Keeps the clinic manager informed of issues and concerns and overseeing the completion of meeting minutes, administrative reports, and correspondence;
• Serves as the Human Resources liaison and the primary Time Administrator, which includes maintaining clinic supervisory files and maintaining time and attendance records according to time administration guidelines, policies, and procedures;
• Processes travel authorizations and expense forms;
• Serves as the Safety Representative and the Property Liaison for the clinic.

Position-Specific Details:

Appointment Type: Probational Appointment. Applicants may be asked to serve a probationary period that may be anywhere between 6 months and 24 months.

Compensation:

The salary offered will be determined based on qualifications and experience. This position is eligible for premium pay of $1.00/hour for hours worked performing direct patient care.

• Administrative Coordinator 4: $15.76/hour minimum – $27.01/hour maximum

Location:

Bogalusa Behavioral Health Clinic in Bogalusa, Louisiana

Contact Information:

Kasi Silbernagel, HR Specialist

FPHSA Human Resources

835 Pride Drive, Suite B

Phone: [phone]

Email: [e-mail]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities. FPHSA is an Equal Opportunity Employer.