ADMINISTRATIVE COORDINATOR 4

State of Louisiana; Lafayette (LA); On-site; USD 38,000 - 52,000; Full time

Job summary

State of Louisiana invites applications for an Administrative Support role based at Tyler Behavioral Health Clinic in Lafayette, LA. The position supports diverse office functions, greets clients, and processes admissions and purchasing tasks to keep operations running smoothly.

The role requires strong organizational skills, adherence to policies, and the ability to follow directions with integrity in a busy healthcare-administration setting.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
• Ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state requirements.

Responsibilities

• Provides administrative support functions to clients and professional staff under the direct supervision of the Administrative Program Manager.
• As Receptionist – Greets and registers clients of the Adult and Children’s Service programs; answers, screens and refers calls to professional staff.
• As Financial Reviewer – Interviews/screens clients to obtain identifying information and financial details.
• Works in Admissions – Obtains signatures and documents to authorize treatment and enters demographic information into an Electronic Health Record (EHR) system.
• Serves as a purchasing liaison by preparing and processing purchase orders/requisitions; maintains records of all supplies and equipment.
• Prepares and monitors inventory of property/equipment for the clinic and assists with contract programs.

Skills

Accepting Direction

Following Policies and Procedures

Thinking Critically

Acting with Ethics and Integrity

Displaying Professionalism

Managing Time

Tools

Electronic Health Record (EHR) system

Job description

The mission of the Acadiana Area Human Services District is to improve the quality of life for the citizens of Acadiana who have behavioral health and/or intellectual/developmental disabilities.

We’re seeking a friendly, detail-oriented individual to join our team. If you are someone who thrives in a busy, customer-service-focused setting, is passionate about making a difference, and has the ability for staying organized, while maintaining a smooth and efficient working environment, then this is the position for you.

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.
• Acting with Ethics and Integrity: The ability to make choices that reflect ethical standards, integrity and honesty, regardless of circumstances or personal benefit.
• Displaying Professionalism: The ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.
• Managing Time: The ability to prioritize tasks, meet deadlines, and allocate time to ensure timely completion of work goals.

Three years of experience in administrative services. EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• provides an array of administrative support functions to clients and professional staff under the direct supervision of the Administrative Program Manager.
• As Receptionist – Greets and registers clients of the Adult and Children’s Service programs; answers, screens and refers calls to professional staff.
• As Financial Reviewer – Interviews/screens clients to obtain identifying information and obtains their financial information., i.e., income, insurance, etc.
• Works in Admissions – Obtains appropriate signatures and documents to authorize treatment of care, and enters demographic information into an Electronic Health Record (EHR) system.
• Serves as a purchasing liaison by preparing and processing purchase orders/requisitions; ordering merchandise, maintaining accurate records of all supplies and equipment purchased and enters into information system; distributes and monitors supplies/equipment as needed.
• Prepares, maintains, and monitors inventory of property/equipment for the clinic and assisting with contract programs. Verifies and certifies accurate physical inventory to the Division of Administration LPAA.

Position-Specific Details:

Location: Tyler Behavioral Health Clinic, Lafayette, LA

Appointment Type: Probational or Promotional

Work Schedule: Work hours are 8:00am to 4:30pm, Monday – Friday

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.