ADMINISTRATIVE COORDINATOR 4 (ST. MARY PARISH MAINTENANCE)

State of Louisiana; Louisiana; On-site; USD 42,000 - 52,000; Full time

Job summary

Louisiana Department of Transportation and Development (DOTD) District 03, St. Mary Parish, seeks a Maintenance Clerk to process daily reports, track materials, and support highway maintenance staff.

Applicants should have at least three years of administrative experience; experience substitution credits college hours. The role reports to the Parish Highway Maintenance Superintendent and involves regular independent work and attention to roadway conditions.

Qualifications

• Three years of experience in administrative services.
• Experience substitution: 15 semester hours equals six months experience.
• Knowledge of DOTD work activity codes and roadway system is helpful.

Responsibilities

• Prepare, enter, and edit Daily Work Reports for Highway Foreman and maintenance staff; include materials, equipment, and man hours.
• Ensure materials and equipment are properly logged with location, date/time, and activity codes.
• Check daily work reports for hours, overtime, and leave; ensure proper charging.
• Create and maintain FMLA and Military leave buckets; schedule substitutions.
• Enter fuel, oil, and work orders; record notifications.
• Maintain inventory.
• Answer calls from the public; file complaints and address roadway hazards/closures.
• Assist employees with time entry and training needs.

Skills

Accountability

Policy compliance

Critical thinking

Job description

DISTRICT 03 / U570/ MAINTENANCE / ST. MARY PARISH

JOB NUMBER: 03-14070-AC4-09302026-DS

At DOTD, our mission is to empower communities and improve lives by delivering responsive, inclusive, and forward-thinking public services. We are proud to serve the people of Louisiana with integrity, innovation, and a deep commitment to equity.

The overall function of this position is Maintenance Clerk located in the District 03, St Mary Parish Maintenance Unit of the Department of Transportation and Development and reports directly to the unit Parish Highway Maintenance Superintendent. The incumbent must be self-motivated and be able to perform duties independently with little to no supervision on a regular basis. This position must possess extensive knowledge of DOTD work activity codes and the roadway system in order to accurately process, report and document all activities accomplished. Participates in DOTD structured training programs as appropriate and attends all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks.

If you're driven, collaborative, and ready to make an impact—this could be the opportunity for you!

AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:

• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Following Policies and Procedures: The ability to follow, reinforce, adapt, or develop policies and procedures to maintain compliance with federal and state legal requirements, State Civil Service rules, and organizational policies.
• Thinking Critically: The ability to analyze information objectively, identify connections across sources, and form logical, well-supported conclusions.

Three years of experience in administrative services.

EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Prepares, enters and edits Daily Work Reports for Highway Foreman and other maintenance unit staff which includes information on materials and equipment used as well as man hours spent.
• Ensures that each material used is properly noted on pickup sheets with location, date/time received and all equipment is properly recorded with correct equipment numbers, activity codes, and matching accomplishments.
• Checks daily work reports for the employees’ work hours, overtime, and compensatory leave earned and ensure that they are properly charged.
• Creates and maintains FMLA and Military leave buckets as well as schedule substitutions.
• Enters fuel, oil, and work orders and notifications information.
• Maintain inventory.
• Answering telephone calls from the public, filing complaints and ensuring customer needs are addressed in a timely manner with knowledge and understanding of roadway hazards/conditions, drainage problems or tall grass obstruction, traffic lights, and roadway closures.
• Assisting employees with time entry, training needs, and office related functions.

Position Specific Details:

Appointment Type: Probational OR Promotional
Work Schedule: Monday-Thursday from 6:00 AM to 4:30 PM

Contact Information:

For more information regarding this vacancy, please contact:

Robert Roberie

Traffic Operations Manager

DOTD-District 03

[phone]

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available: https://www.laworks.net/WorkforceDev/LRS/LRS_Tech_Asst_Guidance.asp