Administrative Coordinator 3 - Stockroom

DOTD-Engineering & Operations; Lake Charles (LA); On-site; USD 38,000 - 48,000; Full time

Job summary

Louisiana Department of Transportation and Development (DOTD) seeks an Administrative Coordinator 3 to support our agency by fostering a friendly, organized atmosphere in our stockroom and assisting employees and vendors. The role requires a self-motivated individual able to handle duties with minimal supervision while following state civil service rules and DOTD policies.

The incumbent will manage the front desk in the stockroom, create and update purchase requisitions from the Central

Qualifications

• Two years of experience in administrative services.

Responsibilities

• Receive and distribute supplies to department personnel and maximize warehousing space by keeping supplies organized.
• Create, revise and maintain purchase requisitions ordered from DOTD Central Warehouse in accordance with DOTD Policies.
• Maintain perpetual inventory control records using computer systems and monitor inventory levels.

Skills

Accepting Direction

Communicating Effectively

Following Policies and Procedures

Using Data

Managing Resources

Tools

SAP

Agile

Microsoft Office Excel

Microsoft Word

Job description

We’re seeking an Administrative Coordinator 3 to support our agency by fostering a friendly, organized atmosphere in our stockroom. This role plays a key part in ensuring smooth operations and providing essential assistance to both employees and vendors. An ideal candidate should possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
• Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
• Using Data: The ability to use relevant and valid data to inform a recommendation for actions.
• Managing Resources:The ability to manage financial, physical, and contractual resources to ensure compliance and maximize business value.

If you're compassionate, organized, and thrive in a people-centered environment, this could be the opportunity for you!

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION: Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

The overall function of this position is to receive and distribute supplies to department personnel and to maximize warehousing space by keeping supplies organized. This position is located in the District 07 Unit 001 of the Department of Transportation and Development and reports directly to the Admin Program Manager 3. The incumbent must be self-motivated and be able to perform duties many times with or without minimal supervision and also be able to interpret unforeseen conditions as they may arise. The incumbent will participate in appropriate DOTD structured training programs and attend all continuing education classes and conferences deemed necessary to facilitate the performance of required tasks.

As an Administrative Coordinator, you'll help create a positive first impression for every person who walks through our doors. In this role, you will:

• Provides constant coverage of the front desk of the stockroom.
• Creates, revises and maintains purchase requisitions ordered from DOTD Central Warehouse in accordance with DOTD Procurement Policies and Division of Administration requirements.
• Must have a working knowledge of SAP, Agile, Microsoft Office Excel and Word.

Responsible for the perpetual inventory control records by the use of computer and current inventory levels ensuring essential inventory items are never depleted.

Position-Specific Details

Appointment Type: Probational or Promotional

Work Schedule: Work hours are Monday through Thursday, 10 hour days

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.

Contact Information

For further information about this vacancy, contact:

Cheryl Koskie

Admin Program Manager 3

5827 Hwy 90 E Lake Charles, LA 70615

[phone]

The Louisiana Department of Transportation and Development (DOTD) is an equal employment opportunity employer and serves as a model employer for individuals with disabilities. DOTD does not discriminate in employment on the basis of race, color, religion, sex, national origin, political affiliation, disability, age, or pregnancy, and prohibits harassment of any type.

Information on the Louisiana Workforce Commission, Louisiana Rehabilitation Services is available https://www.laworks.net/WorkforceDev/LRS/LRS_Tech_Asst_Guidance.asp