Administrative Coordinator

Prince-William-County-Government; Virginia (MN); On-site; USD 39,000 - 56,000; Full time

Benefits offered by this job

VRS retirement

401a/457 plans

Paid annual leave

Paid personal leave

Paid sick leave

Paid holidays

Medical and dental plans

Group life insurance

EAP

Career development

Job summary

Prince William County Government seeks an Administrative Coordinator to provide administrative management and support to the Risk & Wellness Division. You will assist with payroll, purchasing, records, reports, and training programs from a Woodbridge, VA location.

The role requires a minimum of 3 years in administration, with an Associate’s degree preferred; strong Microsoft Office and data-entry skills are essential.

Qualifications

• High school diploma or GED with 3 years of administrative experience or related experience.
• Associate’s degree is preferred.
• Proficiency in Microsoft Office (Excel, Word, Teams, OneDrive, SharePoint).
• Experience with financial management systems for procurement and invoicing.
• Experience with external audits and data reporting.
• Strong data entry skills with accuracy.
• Excellent time and project management abilities.

Responsibilities

• Provide administrative support to the Risk & Wellness Division with a team of 17 people.
• Administer daily operations: payroll, purchasing, purchase orders, records, reports, and databases.
• Provide monthly and quarterly reports and maintain budgets.
• Record and track subrogation and restitution payments; maintain records for audits.
• Provide HR liaison tasks and data entry; support training programs.
• Manage driver program administration and ensure excellent customer service.

Skills

Office administration

Data entry

Time management

Project management

Customer service

Oral and written communication

Education

High school diploma or GED

Associate's degree (preferred)

Tools

Microsoft Office

Excel

Teams

OneDrive

SharePoint

Financial management systems

Audits/data reporting systems

Job description

Prince William County Division of Risk & Wellness Services is seeking a motivated administrative professional to provide administrative management and support to a division that delivers a range of services to the organization. This position will provide training support, accounting, other programming, and general administrative functions. This full-time position as an Administrative Coordinator is ideal for someone who wants to work in a dynamic office that serves the Prince William County workforce and community and enjoys the challenge of a job that is different every day.

This person must be dedicated to providing the highest level of service to employees and citizens and work in a division where teamwork is an essential function. This position will be essential in continuing to develop positive relationships to ensure a reputation as a trusted partner with internal stakeholders. The office is located in Woodbridge.

About This Role:

This position will:

• Provide support to the Risk & Wellness Division with a team of 17 people;
• Ensure department compliance with applicable policies; administering daily administrative operations such as payroll and purchasing; creating purchase orders; maintaining office supplies; processing invoices; updating and maintaining records, reports, and databases;
• Provide monthly and quarterly reports;
• Maintain budgets;
• Record and track subrogation and restitution payments;
• Maintain accurate and detailed records for audits;
• Provide human resource liaison tasks;
• Perform accurate and timely data entry;
• Provide support and administrative functions for training programs;
• Provide driver program administration;
• Provide excellent customer service;
• Interact with Risk staff in a team environment.

Minimum Requirements:

High school diploma or G.E.D. with 3 years ofadministrative experience or other related experience.

Preferences:

The successful candidate will have:

• An Associate’s degree
• Experience and a high level of accuracy with data entry systems
• Computer and general office skills
• Proficiency in Microsoft Office(Excel, Word, Teams, OneDrive, SharePoint)
• Experience with financial management systems for procurement and invoicing
• Experience with external audits of programs and data reporting
• Intermediate to advanced administrative experience working with various databases/systems
• Excellent time and project management skills
• Ability to work independently and manage multiple activities at once
• Strong experience in administrative project management and process improvement
• Professional-level oral and written communication skills
• Outstanding customer service skills

Special Requirements:

• Valid Driver’s License
• Ability to pass a DMV Records Check

Work Schedule:

This is a 37.5-hour position located in Woodbridge, VA. Work is generally between 8:00 a.m. and 5:00 p.m., Monday–Friday.

Hiring Salary Range

$28.32 - $40.69 Hourly

We also offer great benefits, including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here for PSLF for additional information.

NOTE:

The above position description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the department's business needs. To view the class description in its entirety, click here for additional information.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

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