Administrative Coordinator

Prince William County; Woodbridge (VA); Hybrid; USD 39,000 - 54,000; Full time

Benefits offered by this job

VRS retirement

401a/457 plans

Paid leave

Holidays

Medical and dental plans

Life insurance

Employee Assistance Program

Career development

Job summary

Prince William County is seeking an Administrative Coordinator to support the Department of Development Services, Director’s Office. You will handle FOIA requests, manage calendars, take minutes, and assist with meetings and events in a fast-paced, service-oriented environment.

The role offers telework with some in-office days, and opportunities to coordinate with the Director and senior staff while providing exceptional customer service to the community.

Qualifications

• High School Diploma or GED and 3 years of related experience.
• Experience responding to FOIA requests and handling confidential information.
• Ability to manage calendars, take minutes, and coordinate meetings.

Responsibilities

• Respond to all FOIA requests for the Department.
• Provide direct support to the Department Director and Assistant Directors; calendar management and minutes.
• Assist with meeting preparations and minute-taking.
• Serve as a member of Process Action Teams.
• Plan events for the Department.
• Assist customers and staff with confidential transactions and explain policies.

Skills

FOIA handling

Calendar management

Meeting minutes

Customer service

Team collaboration

Education

High School Diploma or GED

Tools

Microsoft Office / Outlook

Job description

The Department of Development Services, Director’s Office, is seeking an Administrative Coordinator who is a talented, motivated individual interested in furthering their career in public administration in a team-oriented, challenging, friendly, life-balanced workplace.

We are adding to our dynamic team and this position is perfect for you if you enjoy working in a fast-paced, ever-changing environment where no two days are the same. You will contribute to the Department’s mission to create and sustain a better quality of life and an environment in which to live, work, and play. If you are looking for a work environment that will allow you to shine as you provide exceptional customer service to the community, this job is for you!

About This Role

Primary Job Duties Include:

• Respond to all FOIA (Freedom of Information Act) requests for the Department
• Provide direct support to the Department Director and Assistant Directors, which includes calendar management, taking meeting minutes, and scheduling meetings.
• Assist with meeting preparations and taking meeting minutes
• Serve as a member of Process Action Teams
• Event Planning for the Department
• Assists customers and other department staff with specialized or confidential transactions requiring advanced knowledge and experience; responds to requests for information, in person, via e-mail, and over the phone; provides and explains department policies, procedures and regulations.

Minimum Requirements

High School Diploma or G.E.D and 3 years of related experience.

Preferences

3 years of related experience

Work Schedule

8:00 a.m. to 4:30 p.m. or 8:30 a.m. to 5:00 p.m. (Monday – Friday). Ability to telework 2 days a week after the first 6 months. This is a telework-eligible position that may change to in-office scheduling if business needs change.

Special Requirements

None

Starting Salary Range

$28.32 - $38.63 hourly ($55,224 - $75,328.50)

We Also Offer Great Benefits Including

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans
• Paid Annual Leave
• Paid Personal Leave
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans
• Optional Group Life Insurance
• An Employee Assistance Program (EAP)
• Career Development Opportunities

Full time positions with Prince William County Government qualify for Public Service Loan Forgiveness.

NOTE: The above position description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Prince William County is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.