Administrative Coordinator

Ultimate Staffing Services; Surprise (AZ); On-site; USD 52,000 - 65,000; Full time

Benefits offered by this job

401(k) with company match

PTO

Paid holidays

Bonus potential

Job summary

Ultimate Staffing Services in Surprise, AZ is seeking an Administrative Coordinator to support daily office operations. The role requires hands-on QuickBooks and bookkeeping experience, with responsibilities spanning invoicing, payments, payroll assistance, and HR onboarding tasks.

You will handle phones, visitors, mail, and coordinate vendors while maintaining strong organizational skills in a fast-paced environment.

Qualifications

• 3+ years of administrative or accounting support experience.
• Recent QuickBooks experience required.
• Strong bookkeeping, AP/AR, invoicing, and data entry skills.
• Proficiency with Microsoft Office.
• Excellent communication, organization, and multitasking abilities.
• Ability to work independently in a fast-paced environment.

Responsibilities

• Manage day-to-day office administration
• Answer phones, greet visitors, and handle mail
• Process invoices, bills, purchase orders, and customer payments
• Perform bookkeeping functions using QuickBooks Desktop/Enterprise
• Support accounts payable and accounts receivable activities
• Coordinate office vendors, supplies, and facility needs
• Assist with payroll preparation and HR onboarding tasks
• Provide administrative support to multiple departments

Skills

Organizational skills

Communication

Multitasking

Microsoft Office

Attention to detail

Time management

Tools

QuickBooks Desktop/Enterprise

Job description

Administrative Coordinator

Location: Surprise, AZ

Pay: $52,000-$65,000 DOE

Schedule: Monday-Friday

A stable and growing manufacturing company in Surprise is seeking an Administrative Coordinator to support daily office operations. This role is ideal for someone who enjoys a variety of responsibilities, has strong organizational abilities, and possesses hands-on QuickBooks and bookkeeping experience.

Responsibilities

• Manage day-to-day office administration
• Answer phones, greet visitors, and handle mail
• Process invoices, bills, purchase orders, and customer payments
• Perform bookkeeping functions using QuickBooks Desktop/Enterprise
• Support accounts payable and accounts receivable activities
• Coordinate office vendors, supplies, and facility needs
• Assist with payroll preparation and HR onboarding tasks
• Provide administrative support to multiple departments

Qualifications

• 3+ years of administrative, office management, bookkeeping, or accounting support experience
• Recent QuickBooks experience required
• Strong bookkeeping, AP/AR, invoicing, and data entry skills
• Proficiency with Microsoft Office
• Excellent communication, organization, and multitasking abilities
• Ability to work independently in a fast-paced environment

Why Apply?

• Stable, long-term opportunity with low turnover
• Collaborative team environment
• Competitive benefits package
• 401(k) with company match
• PTO, paid holidays, and bonus potential
• Opportunity for growth and additional responsibility
• Ideal backgrounds include: Administrative Coordinator, Office Manager, Bookkeeper, Accounting Assistant, AP/AR Specialist, Branch Administrator, or Operations Coordinator with strong QuickBooks experience

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.